Executive Assistant 4

Overview

Join a Global Icon as an Executive Assistant! Ready to make a real impact? As an Executive Assistant supporting a key leader within a global sportswear giant, you’ll be at the heart of innovation and strategy. You’ll play a crucial role in driving efficiency, facilitating seamless communication, and ensuring the smooth execution of critical initiatives. This isn’t just about managing a calendar; it’s about being a strategic partner and trusted advisor, contributing directly to the success of a dynamic and influential team.

As an Executive Assistant, you will:

• Proactively manage complex calendars, strategically prioritizing meetings and appointments across multiple time zones.
• Coordinate intricate domestic and international travel arrangements, preparing detailed itineraries and handling all logistics.
• Plan and execute team meetings and events, from small gatherings to large-scale functions, overseeing every detail from venue selection to budget management.
• Process expense reports and invoices with accuracy and efficiency.
• Act as a central point of contact and trusted resource for team members, handling confidential information with discretion and professionalism.
• Lead and mentor other administrative staff, fostering a collaborative and supportive team environment.
• Partner with cross-functional teams to streamline processes and ensure seamless communication.

Must-Have Qualifications:

• Minimum of 3 years of experience providing executive-level administrative support.
• Exceptional written and verbal communication skills, with the ability to interact effectively with senior executives and diverse stakeholders.
• Proven ability to thrive in a fast-paced, high-pressure environment, juggling multiple priorities with grace and efficiency.
• Outstanding organizational skills and meticulous attention to detail.
• Strong proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, Excel).
• Demonstrated ability to handle confidential and sensitive information with discretion.

Nice-to-Have Qualifications:

• Experience working in a global or matrixed organization.
• Project management experience.
• Experience with presentation software such as Keynote.

About Aquent Talent: Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands. Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits! Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.