Administrative Assistant

Overview

Become an integral part of a global icon, revolutionizing operations for a dynamic and renowned brand. As a Senior Administrative Assistant, you will play a pivotal role in empowering leadership within the Global Operations team, driving efficiency and contributing to the heartbeat of this innovative organization. Partnering with Aquent, you’ll be at the forefront of streamlining processes, fostering collaboration, and ensuring seamless execution of strategic initiatives.
In this dynamic role, you will act as the central hub for senior leadership, expertly managing their complex schedules, travel arrangements, and crucial communications. Your meticulous attention to detail and proactive approach will be essential in anticipating needs, resolving conflicts, and maintaining confidentiality. You will also play a key role in planning meetings and events, coordinating logistics, and ensuring flawless execution. Your financial acumen will be utilized in preparing expense reports, tracking budgets, and processing invoices, contributing to the team’s financial efficiency. Beyond administrative tasks, you’ll have the opportunity to contribute to special projects, fostering innovation and driving team success. Your contributions will directly impact the team’s ability to thrive in a fast-paced environment, enabling them to focus on strategic priorities.
 

Responsibilities:

• Expertly manage complex calendars for senior leadership, anticipating and resolving scheduling conflicts.
• Coordinate domestic and international travel arrangements, meticulously managing itineraries and documentation.
• Plan and execute meetings and events, from securing venues to managing logistics and catering.
• Prepare expense reports, track budgets, and process invoices with accuracy and efficiency.
• Create and edit high-quality presentations, documents, and correspondence, ensuring clear and effective communication.
• Support special projects, tracking progress and ensuring timely completion of key initiatives.
• Foster team cohesion and a positive work environment through various team-building activities and initiatives.

Must-Have Qualifications:

• High school diploma or equivalent
• Minimum of 3 years of administrative work experience
• Proven ability to work effectively in a fast-paced, results-oriented team environment
• Exceptional organizational skills and meticulous attention to detail
• Strong communication and interpersonal skills, with the ability to interact effectively with senior executives
• Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, Excel) and virtual meeting tools (Zoom/MS Teams)

Nice-to-Have Qualifications:

• Previous experience working with and tracking budgets
• Experience with Keynote and AI tools like ChatGPT or Microsoft Copilot
• Previous experience within a similar industry

The target hiring compensation range for this role is $20.99 to $23.33 an hour. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.

About Aquent Talent:
Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.
Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits!
Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.