Program Coordinator

Overview

Join a leading global technology company at the forefront of innovation, shaping the future of how businesses operate and connect worldwide. This is your chance to make a significant impact, acting as the vital link that ensures seamless operations and empowers a dynamic, globally distributed team to achieve its strategic goals. You will be instrumental in building the operational infrastructure for a high-visibility business unit, directly influencing efficiency and contributing to the success of critical sales and go-to-market initiatives.

About the Role:

We are seeking a highly organized and proactive individual to provide essential operational and strategic support to a leadership team within a rapidly evolving business unit. This role is crucial for maintaining the rhythm of business, managing financial processes, and fostering a strong team culture. You will be at the heart of daily operations, ensuring everything runs smoothly and anticipating the needs of a diverse and fast-paced environment.

Key Responsibilities:

• Partner with the team lead to manage and optimize the team’s rhythm of business (ROB), including strategic planning activities, key business events, and business reviews.
• Plan and execute team meetings, such as weekly leadership team meetings and quarterly town halls, and coordinate awards submissions.
• Ensure continuous business operations, identifying and implementing solutions to operational challenges, especially during periods of change.
• Support the development of engaging content for internal communications.
• Manage and oversee the team’s budget process, including monthly transactions, quarterly forecasts, and comprehensive reporting to the leadership team.
• Track operational expenditures (OpEx) and travel & entertainment (T&E) budgets, providing regular updates and insights.
• Support leadership with critical reporting, communications, and regional projects.
• Assist with travel arrangements and calendar management for the leadership team.

Must-Have Qualifications:

• Bachelor’s degree in business management, economics, finance, or accounting.
• 5-7 years of relevant experience in business management, operations, and reporting.
• Minimum of 5 years of experience in Rhythm of Business (ROB) or comprehensive operational support.
• Minimum of 5 years of experience in financial reporting and budget management, specifically with operational expenditures (OpEx) and travel & entertainment (T&E).
• Minimum of 5 years of experience with advanced data analysis, visualization, and presentation tools (e.g., advanced spreadsheets, presentation software).
• Demonstrated knowledge of business and management principles, including strategic planning, resource allocation, and production methods.
• Proven financial experience with the ability to apply accounting and mathematical principles to manage discretionary budgets and operating processes.
• Exceptional verbal and written communication skills, with keen attention to detail.
• Strong customer service and interpersonal skills, fostering positive relationships.
• Ability to work independently, manage multiple priorities, and effectively manage one’s time.
• Proficiency with standard office computer applications, including word processing and spreadsheet software.

Nice-to-Have Qualifications:

• Experience working with AI agents or similar advanced technologies.
• Prior experience with enterprise applications.
• A proactive and detail-oriented approach to problem-solving and task management.
• Strong analytical skills, enabling data-driven decision-making.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

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