Administrative Assistant 4

Overview

Support our team, an IT services and technologies portfolio within Microsoft’s Commercial Division. The team enables internal operations globally, with a strong focus on Puget Sound employees.

Global organization who highly value organizational culture; diverse team that believes diversity is it’s super power; supports an IT function – so employees around the world interact with the services and platforms this team provides on a daily basis. Lots of potential to grow scope and role.

• Key Projects:
o Immediate support for a major campus move in January.
o Organizing morale events and team all-hands.
o Space planning and inventorying assets.
o Assisting with rewards and recognition programs.

• Typical Task Breakdown & Operating Rhythm:
o Calendar management and scheduling across time zones.
o Event coordination (quarterly all-hands, AV setup, material collection).
o Expense processing and travel bookings for leaders.
o Hands-on support for team activities and people/culture initiatives.
o Collaboration with existing admin community (five admins currently).

Candidate Requirements
• Years of Experience Required:
8–10 years in administrative roles, ideally with leadership support experience.
• Degrees or Certifications Required:
None mandatory; project management certification is a plus.

• Disqualifiers:
o Lack of recent Microsoft experience (hard requirement).
o Inability to work on-site 5 days a week.

• Best vs. Average:
o Best: Recent Microsoft experience, strong Office 365 proficiency, proven project coordination skills, and ability to manage large in-person events.