Group Administration & Large Team Support

Overview

Join a leading global company at the forefront of innovation, where your contributions will directly empower a large, dynamic organization. We are seeking a highly organized and proactive individual to step into a pivotal support role, enabling the smooth operation and success of a vast team. This is an exciting opportunity to make a tangible impact by ensuring our teams have the resources and environment they need to thrive, contributing to key operational efficiencies and fostering a collaborative workplace. You’ll be an essential part of a close-knit team, growing your administrative expertise and supporting a group that values mutual assistance and professional development.

**Role Overview & Impact**

In this vital support role, you will be instrumental in facilitating the day-to-day operations for a significant segment of our organization, supporting thousands of individuals. You will be the go-to resource for various administrative needs, ensuring seamless workflows and an optimized working environment. Your work will directly contribute to the productivity and well-being of our teams, playing a crucial part in managing resources, coordinating logistics, and implementing essential operational procedures. This position offers a unique chance to expand your skills within the administrative space, taking ownership of projects and collaborating with a supportive team.

**Key Responsibilities**

* Provide comprehensive administrative support primarily for a large group.
* Coordinate and manage meetings and events, ensuring smooth execution.
* Assist with department financial operations, including purchasing and vendor requests.
* Support personnel operations and onboarding processes for new hires.
* Manage facility operations, equipment, and space, ensuring an efficient working environment.
* Complete special projects as assigned, demonstrating initiative and ownership.
* Coordinate travel arrangements for team members.
* Enforce policies and procedures relevant to the supported teams.
* Handle orders and various group support requests, serving as a key point of contact.

**Required Skills & Experience**

* Minimum 2-4 years of overall experience in an administrative role.
* Minimum 2-4 years of experience with group administration and team support for large teams.
* Minimum 2-4 years of experience with space management.
* Demonstrated effective communication and project management skills.
* Strong customer service orientation, meticulous attention to detail, and exceptional organizational skills.
* Proficiency with standard office software, including email, scheduling, word processing, spreadsheets, and presentation tools.

**Preferred Skills**

* An excellent level of professionalism and a proactive approach.
* A strong willingness to learn and grow within the administrative field.
* Prior experience in a large, fast-paced technology company.
* Proven ability to take ownership of projects and complete tasks efficiently.
* A collaborative spirit and the ability to relate well with diverse individuals.

**About Aquent Talent:**

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.
Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits!
Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.