Administrative Assistant

Overview

Are you a highly organized and proactive administrative professional eager to make a significant impact within a leading global technology innovator? Aquent is seeking a talented individual to join our esteemed partner, a company at the forefront of shaping the future of technology, where your contributions will directly support critical operations and executive functions. In this pivotal role, you will be the backbone of efficient communication and seamless information flow, ensuring that key initiatives move forward smoothly and that executives can focus on strategic priorities. Your expertise will be instrumental in maintaining an organized, productive environment, directly contributing to the company’s continued success and innovation.

**About the Role:**

This dynamic role is perfect for someone who thrives in a fast-paced environment and possesses exceptional organizational and communication skills. You will serve as a vital information and communication manager, providing high-level administrative support that empowers leaders and teams to achieve their goals. Your ability to anticipate needs, manage complex schedules, and handle sensitive information with discretion will be crucial to the operational excellence of the organization.

**Key Responsibilities:**

* Oversee and streamline daily office operations, including managing supplies, maintaining robust records management systems, and performing essential bookkeeping tasks.
* Review, analyze, and process a variety of critical documents, such as invoices, reports, memos, letters, and financial statements, ensuring accuracy and compliance.
* Evaluate and approve corporate documents, records, and reports, maintaining meticulous attention to detail.
* Analyze incoming communications and reports to assess their significance and strategically plan their distribution to relevant stakeholders.
* Prepare comprehensive agendas and expertly coordinate arrangements for high-level committee, board, and other important meetings.
* Manage complex travel arrangements and meticulously plan and execute various meetings and events.

**Must-Have Qualifications:**

* Exceptional verbal and written communication skills, with a proven ability to multitask effectively.
* Demonstrated commitment to outstanding customer service and strong interpersonal skills.
* A high degree of independence and a strong ability to effectively manage one’s time and priorities.
* Unwavering ability to keep information meticulously organized and strictly confidential.
* Proven expertise in event planning and coordination.
* Strong leadership and mentoring skills, capable of providing constructive support and performance feedback.
* Proficiency with standard office productivity suites and communication tools.
* High school diploma or GED required.
* 8-10 years of professional administrative experience.
* Direct experience supporting executives in a fast-paced corporate environment.

**About Aquent Talent:**

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands. Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits! Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.