Executive Administrative Assistant 1

Overview

Join a leading global technology company that is shaping the future of innovation and empowering billions of people worldwide. We are seeking a dynamic and highly organized individual to step into a pivotal administrative support role, directly impacting the efficiency and success of our leadership and teams. This is an exciting opportunity to become an indispensable partner, driving seamless operations and fostering an inclusive environment within a fast-paced, collaborative setting. Your proactive coordination and responsive support will be critical in enabling our leaders to focus on strategic initiatives, making a tangible difference every day.

**The Impact You’ll Make**

In this role, you will be at the heart of daily operations, ensuring that our teams and leaders have the support they need to thrive. You will play a crucial part in activating and supporting the commercial engine by enabling leaders to generate revenue through strategic planning, training, and operational rhythms. You’ll contribute to key projects by managing complex logistics, supporting strategic initiatives, and fostering a positive and productive work environment. This position offers significant exposure to multiple leadership teams and the chance to contribute to strategic operations, growing under the mentorship of experienced leaders committed to developing talent.

**Key Responsibilities**

* Provide comprehensive administrative support, including complex calendar management for a senior leader (approximately 35-45% of the role) and ad hoc support for the broader team.
* Coordinate meeting logistics (approximately 25% of the role), including room bookings, virtual troubleshooting, and catering arrangements for various team events and community spaces.
* Facilitate a smooth onboarding experience for new employees and assist with offboarding tasks, ensuring a welcoming and efficient transition.
* Proactively manage office supplies, snacks, hardware, and other inventory, ensuring resources are readily available.
* Assist with team workspace planning and move logistics, contributing to an optimized work environment.
* Process expense reports and coordinate equipment, maintaining accurate records and efficient workflows.
* Shadow travel planning processes and tools, gaining exposure to financial support operations.
* Collaborate with internal stakeholders and fellow administrative professionals to support daily operations and team initiatives, building and maintaining effective working relationships across various levels.
* Support team experience activities and contribute to creating an inclusive culture and work environment for the team.

**Required Qualifications**

* Associate’s Degree in a relevant field (e.g., Business Administration, Human Resources, Marketing, Communications, Psychology, Sociology) OR equivalent practical experience.
* 1+ year(s) of administrative, business support, or customer service experience.
* Minimum 0-2 years experience with complex calendar management.
* Minimum 0-2 years experience with end-to-end project coordination.
* Minimum 0-2 years experience with standard office productivity suites (e.g., email, scheduling, presentation, and spreadsheet software).
* Strong organizational skills with the ability to prioritize work effectively, manage multiple tasks, and adapt to evolving priorities in a fast-paced environment.
* Exceptional verbal and written communication skills, with a keen ability to follow through on tasks and communications.
* Demonstrated ability to make decisions with limited information and troubleshoot logistics effectively.
* Proven cross-group collaboration skills, with a commitment to fostering strong working relationships.
* Coachability, agility, and openness to feedback, with a desire to grow and learn continuously.

**About Aquent Talent:**

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.
Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits!
Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

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