Administrative Assistant

Overview

Become an integral part of a leading technology company’s legal team, driving critical infrastructure projects forward. As an Administrative Assistant, you will play a vital role in supporting the legal department, focusing on data centers and hardware. This dynamic role offers a unique opportunity to contribute to high-impact work, collaborate with a talented team, and gain valuable experience in a fast-paced legal environment.

As an Administrative Assistant, you will be immersed in a dynamic environment where your organizational skills and ability to manage multiple priorities will be essential. You will be responsible for:

• Processing data and generating reports to support legal matters.
• Managing budgets, handling expense reports, and coordinating travel arrangements.
• Providing comprehensive calendar management for leadership and managers.
• Coordinating events, ensuring seamless execution and logistics.
• Thriving in a fast-paced environment, prioritizing tasks effectively, and maintaining meticulous organization.
• Utilizing internal tools for document management, legal matter updates, contact management, and other ad-hoc requests.
• Handling inquiries and troubleshooting issues related to invoicing from law firms and other legal suppliers.
• Onboarding new legal suppliers, ensuring compliance with company policies.

Must-Have Qualifications:

• 2-4 years of experience in office support or a similar administrative role.
• Skilled in email management, spreadsheets, and collaborative document platforms, with at least two years of experience in each.
• Proven ability to manage complex calendars and prioritize competing demands.
• Strong organizational, time management, and communication skills.
• Ability to work effectively under pressure and maintain a positive attitude.

Nice-to-Have Qualifications:

• Experience in a legal environment or with legal processes.
• Skilled in creating and delivering professional presentations.
• Experienced in using team collaboration and communication platforms.

The target hiring compensation range for this role is $27.94 to $31.05 an hour. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match.  More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

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