Administrative Assistant

Overview

Administrative Assistant – Operations

Location: Houston, TX
Employment Type: Full-Time
Start Date: 09/08/25

Salary: $70,000 – $75,000

About the Company

This is a U.S.-based manufacturing company with a strong reputation for delivering advanced materials used in critical infrastructure projects across the country. With a focus on long-term performance and environmental resilience, the organization serves both public and private sector clients in sectors such as utilities, water management, and industrial development. The company fosters a collaborative, safety-conscious environment where cross-functional teams work together to support engineering, production, and customer success efforts.

Position Overview

Our amazing client is looking for a highly organized and proactive Administrative Assistant to support daily office operations, internal communications, and on-site customer experiences. This role is key to ensuring the office runs smoothly, internal events are executed flawlessly, and clients enjoy a professional, well-coordinated visit when touring their facility.

The ideal candidate thrives in a collaborative environment, can juggle multiple priorities with ease, and enjoys being a central point of contact across departments.

Key Responsibilities

Office & Operations Support

• Manage office supply inventory and order fulfillment.
• Coordinate domestic and international travel arrangements.
• Welcome and manage visitors; support front office operations.
• Monitor and manage the daily answering service.
• Prepare presentations for monthly leadership meetings and town halls.
• Maintain internal communication channels:

  • Post electronic newsletters and updates.

  • Maintain the company intranet and staff directory.
  • Share critical announcements as needed.

New Hire Onboarding

• Prepare welcome packets, business cards, and personalized gifts.
• Ensure workspaces are ready for incoming team members.

Event Coordination

• Plan and execute internal events, including:

  • Town halls, employee celebrations (birthdays, holidays, retirements), and charitable initiatives.

• Coordinate Lunch & Learns and Customer Facility Tours:

  • Own scheduling, invites, communications, and logistics.

  • Liaise with sales, marketing, and operations to deliver an exceptional customer experience.
  • Maintain inventory of branded giveaways and event materials.

Required Skills & Qualifications

• Proven ability to multitask and prioritize in a fast-moving environment.
• Strong written and verbal communication skills.
• Highly organized and resourceful with attention to detail.
• Proficient in Microsoft 365, particularly Outlook, Teams, PowerPoint, and Excel.
• Experience supporting senior leadership or executive teams is a plus.
• Previous experience in administrative or operations support preferred.
• Itermediate Spanish- Speaking & Writing 

Bonus:

• Will serve as backup to the Executive Assistant to the CEO and Executive Leadership Team.

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