Administrative Assistant

Overview

Join a leading global company as they revolutionize how they support their employees’ immigration journeys. As an Administrative Assistant, you’ll play a crucial role in ensuring smooth and efficient operations within the US immigration team, contributing directly to the success of a high-volume, sophisticated operation. This is a fantastic opportunity to launch your career within a dynamic environment, gaining exposure to the legal profession and developing valuable skills in a supportive team setting.

This role offers the exciting opportunity to contribute to a critical team within a dynamic and fast-paced environment. You will be instrumental in supporting the US immigration team, working on high-volume operations and ensuring a seamless experience for employees. This role provides valuable exposure to the legal field and offers the chance to develop autonomy and ownership.

Responsibilities:

• Provide comprehensive administrative support to the US immigration team, managing a high volume of tasks with meticulous attention to detail.
• Maintain organized records and documentation, ensuring accuracy and accessibility for the team.
• Collaborate effectively with cross-functional teams, contributing to a seamless workflow and positive working relationships.
• Utilize Microsoft Office tools, including Outlook, Excel, Word, Teams, and OneNote, to streamline processes and enhance productivity.
• Develop and document processes using OneNote, contributing to the team’s efficiency and knowledge management.
• Prioritize and manage work effectively, demonstrating a sense of urgency and meeting deadlines consistently.
• Handle confidential information with discretion and professionalism, maintaining the highest ethical standards.
• Proactively identify and resolve issues, demonstrating critical thinking and problem-solving skills.
• Contribute to a positive and collaborative team environment, fostering open communication and mutual support.
• May require lifting up to 20 lbs.

Must-Have Qualifications:

• Bachelor’s degree in any field.
• 1+ years of experience using productivity tools
• 1+ years of experience in building and documenting processes.
• 1+ years of experience in high-volume operations, working effectively with cross-functional teams.
• Ability to work onsite 5 days a week.

Nice-to-Have Qualifications:

• High GPA.
• Demonstrated attention to detail, organizational skills, critical thinking, and time management abilities.
• Excellent written and verbal communication skills.
• Proven ability to prioritize, manage work effectively, and meet deadlines consistently.
• Ability to navigate complex and ambiguous situations.

The target hiring compensation range for this role is $21.37 to $23.75 an hour. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match.  More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

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