Project Manager

Overview

The Reference Steward Team serves as a gatekeeper to the Veeva Vault PromoMats reference libraries. We assist our pharmaceutical client in the promotional asset referencing process by:

• Preventing references from being uploaded multiple times, thereby eliminating duplication.

• Ensuring references are appropriately named to meet e-CTD requirements and ease the search process for all users

• Ensuring all metadata is accurate, consistent, and complete

• Providing consistency and accuracy in anchor annotations.

Specific responsibilities include:

• Triage and process (upload and pre-anchor) incoming reference requests 

• Communicate with agencies and job owners as requests are received and processed

• Review references to ensure compliance with guidelines

• Quality check reference PDFs to address/correct any issues with text rendering, required headers and footers, etc. 

• Enter accurate metadata into Veeva Vault PromoMats 

• Serve as central point of contact for reference-related inquires and problem solve as issues arise

• Audit the reference libraries to address unauthorized uploads and anchors; address, as needed

• Provide periodic reporting (volume, brand breakdown, etc.)

• Train agencies and Job Owners as needed (new agencies, new contacts, new processes, etc.)

• Train new hires (our team and other teams) about our role as it relates to their role and big picture within the promotional marketing process

• Communicate with brand team (marketing, medical, regulatory, etc.) members, as needed
   

Skills and experience:

• Veeva Vault PromoMats experience highly desired

• 2-3 years’ experience in content review/quality assurance preferred  

• Demonstrated familiarity with references and editorial standards, communication standards, and classification systems

• Familiarity with PubMed desired

• High attention to detail

• Knowledge of library tools, content management systems, and typical resources used in corporate organizations  

• Solid technology background, including Microsoft Office software, Google Workplace and Adobe Acrobat, and familiarity with trends in the delivery and utilization of electronic information

• Experience working in pharmaceutical industry preferred

• Prior production experience working with tight deadlines

• Ability to be flexible and work in a fast-paced environment

• Process oriented, with an eye for process improvements

The target hiring compensation range for this role is $70,000 to $75,000. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location. 

Additional benefits offered may include: medical health insurance and dental insurance, life insurance, and eligibility to participate in 401k plan with company match (if applicable).