Administrative Assistant

Overview

Join a leading technology innovator as a key administrative partner to a dynamic team! You will be the go-to person, ensuring smooth daily operations and contributing to the overall success of a large, fast-paced team. This is a fantastic opportunity to leverage your expertise in a high-impact role within a vibrant and collaborative environment.
As the Administrative Assistant, you will be essential to maintaining the team’s rhythm and efficiency. You’ll handle a variety of tasks, from coordinating meetings and events to managing departmental finances and personnel operations. This is a “boots-on-the-ground” role where you can make a tangible difference every day.
What You’ll Do:

Manage complex administrative functions for a Vice President and a team of approximately 115 members.
Coordinate a variety of meetings and events, ensuring seamless logistics and execution.
Oversee departmental financial operations, including budget management and expense reporting.
Handle personnel operations, such as onboarding and offboarding team members.
Contribute to special projects as assigned, leveraging your organizational skills and initiative.

Must-Have Qualifications:

5+ years of experience in customer service, working effectively with diverse individuals in a professional setting.
5+ years of experience with budget management, demonstrating financial acumen and responsibility.
5+ years of experience in VP calendar management, showcasing your ability to prioritize and manage executive schedules.
Exceptional organizational skills and a proactive approach to problem-solving.
Ability to work independently and take initiative in a fast-paced office environment.
Proven ability to support a team with a mix of on-site and remote members.

The target hiring compensation range for this role is $31.71 to $35.24 an hour. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.
About Aquent Talent:
Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.
Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!
Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.