Sample Coordinator

Overview

Position Overview:

We are seeking a highly organized and detail-oriented Sample Coordinator to support the merchandising and product development teams in managing seasonal samples for a fast-paced fashion brand. This role is critical to ensuring the timely receipt, organization, and tracking of samples used for eCommerce, marketing, and cross-functional initiatives. The ideal candidate is passionate about fashion, thrives in a deadline-driven environment, and enjoys working with multiple stakeholders.

Key Responsibilities:

• Sample Management

  • Ensure all seasonal samples are received on time and in alignment with flow calendars.

  • Organize samples by category, season, and delivery, maintaining a neat and accessible sample closet or room.

  • Track and log sample arrivals, manage check-ins/outs, and flag any delays or discrepancies promptly.

• Cross-Functional Coordination

  • Communicate with Merchandising teams to update on sample statuses and delivery timelines.

  • Develop and maintain strong working relationships with Brand Merchandise Assistants (MAs) and vendors.

  • Partner with eCommerce, marketing, and creative teams to ensure samples are available for photoshoots, product copy, and promotional efforts.

• Copy Fact Sheet Assembly

  • Assemble and format detailed copy fact sheets using information from multiple systems (e.g., PLM, PIM, DAM).

  • Ensure all product data is accurate and complete to support content creation and online merchandising.

• Team Support & Special Projects

  • Support merchandising and product teams with additional projects such as line reviews, showroom setups, and seasonal sample transitions.

  • Help with sample returns, re-ticketing, and ad hoc operational needs.

Qualifications:

• 1–2 years of experience in a fashion merchandising, product development, or sample coordination role

• Strong organizational and time management skills; able to juggle multiple seasonal timelines

• Familiarity with fashion calendar flows and sample lifecycle

• Proficiency in Microsoft Excel; experience with PLM or PIM systems a strong plus

• Strong interpersonal and communication skills; able to build relationships across departments

• Passion for fashion and a collaborative, can-do attitude

The target hiring compensation range for this role is $21.95 to $24.39 an hour. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits! 

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.