Executive Administrative Assistant

Overview

Are you a dynamic, self-driven professional ready to play a pivotal role in a fast-paced global organization? We’re seeking an exceptional Executive Admin to support our Regional Director overseeing all Canadian operations. This is your chance to showcase your multifaceted skills and grow with a leading company in the safety sciences industry!

Position Overview:

As the right-hand to our Canadian leader, you’ll be the linchpin of their Toronto office, managing everything from high-level projects to day-to-day operations. This role offers a unique blend of administrative expertise, project management, and creative problem-solving.

Key Responsibilities:

• Act as the primary point of contact for the Toronto office, becoming the go-to person for all things Canada
• Manage complex calendaring, travel arrangements, and expense reports for the Regional Director
• Coordinate cross-border logistics for lab equipment and manage associated documentation
• Plan and execute high-profile events, including visits from C-suite executives
• Create and edit newsletters, presentations, and legal documents
• Oversee office budget, supplies, and onboarding of new leaders
• Assist in preparing varied reports, statistics, and market research documentation

What We’re Looking For:

• A proactive self-starter with 5+ years of relevant experience in a global company setting
• Exceptional organizational and project management skills
• Proficiency in Microsoft Office suite, especially PowerPoint and Excel
• Strong communication skills with the ability to liaise effectively at all levels
• Creativity and adaptability to thrive in a dynamic environment
• Fluency in French is highly desired and will be compensated accordingly

Why Join Us?

• Opportunity for growth: This is a contract-to-hire position with strong potential to convert to a permanent role
• Work-life balance: Flexible hours and a hybrid work model
• Global exposure: Work with teams across different time zones and cultures

If you’re ready to take on a role where no two days are the same and your contributions will have a direct impact on our Canadian operations, we want to hear from you!

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands. 

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. 

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive