Project Coordinator

Overview

Our client is seeking a dedicated Production/Project Coordinator to assist with the management and operations of large-scale live events, activations, and builds. This role involves providing comprehensive support to ensure smooth project execution and exceptional client experiences.

This role is 5 days on-site in their office in Los Angeles! 

The Ideal Candidate:

• A quick and creative problem solver who is resourceful, thorough, and self-motivated.
• Highly organized with excellent time management skills, able to handle multiple tasks simultaneously, meet strict deadlines, and maintain attention to detail.
• Ambitious, proactive, and adaptable in ever-changing situations.
• A motivated team player who brings energy and inspiration to the workplace.
• Calm under pressure with a “can-do” attitude.
• Knowledgeable about industry trends and eager to learn more.

Key Responsibilities:

• Administrative Support:

  • Provide high-level administrative support to the entire team, including managing team calendars, scheduling meetings, taking meeting notes, maintaining Google Drive files, conducting research, and tracking deliveries.
  • Support the team with financial needs, such as creating and maintaining project budgets, setting up new vendors, and tracking all event expenses and vendor payments.

• Creative Support:

  • Assist the creative team in creating decks and presentations, managing creative department deliverables, contributing to creative brainstorming sessions, and assisting with social media accounts.

• Production Support:

  • Assist the production team in creating timelines, inventory checklists, load-in/out schedules, run-of-shows, and production manuals.
  • Coordinate deliveries and pick-ups, book freelancer support, vendors, and talent as needed.

• Qualifications:

• 1-3 years of experience in entry-level planning, customer service/client management, or an administrative role.
• Bachelor’s Degree from an accredited four-year college.
• Proficiency in Google Workspace and Microsoft Office Suite.
• Strong interpersonal and communication skills, both written and oral.

Join our client’s dynamic team and play a pivotal role in bringing large-scale live events to life with your organizational skills and creative support.

The target hiring compensation range for this role is $25 to $28.95 per hour. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.