Proposal Specialist

Overview

This is a fantastic opportunity to join a leading industrial solutions provider, a company at the forefront of delivering innovative and sustainable infrastructure projects that shape our communities and environment. As a key partner, Aquent is seeking a visionary individual who thrives on crafting compelling narratives and strategically positioning our client’s expertise to win impactful business. You will be the creative force behind our client’s most critical proposals, directly influencing growth and enabling the realization of groundbreaking projects. *** MUST BE WILLING TO WORK ONSITE 5 DAYS / WEEK ***

In this pivotal role, you will elevate our client’s competitive edge by transforming complex technical information into clear, persuasive, and visually engaging proposals. You’ll be instrumental in securing new ventures, collaborating across diverse teams to showcase our capabilities, and ultimately contributing to the successful delivery of projects that leave a lasting mark. If you’re passionate about storytelling, meticulous in execution, and eager to make a tangible impact on a company’s trajectory, we invite you to bring your talents to this dynamic team.

**What You’ll Do:**

* Lead the preparation and submission of prequalification and bid proposal packages, ensuring accuracy and strategic alignment.
* Establish and maintain robust file structures for all project-specific qualification requests and bid proposals.
* Manage the entire lifecycle of client-generated requests for qualification and internal responses, ensuring organized documentation and timely final submissions.
* Oversee the comprehensive preparation of bid proposals, including scope definition, team resumes, project experience lists, organizational charts, and all necessary collateral.
* Collaborate on developing deliverable lists, managing document preparation timelines, defining submission requirements, assigning responsibilities, and coordinating final package submissions.
* Partner with internal stakeholders and team members to develop impactful presentation designs and compelling content.
* Work closely with the Marketing team to develop and implement tools and procedures for consistent project documentation publication and maintenance according to company standards.
* Compile and coordinate project data with the Marketing team for use in press releases, project profiles, case studies, and trade show scheduling, enhancing the company’s public presence.

**Must-Have Qualifications:**

* Bachelor’s Degree in English, Marketing, or Communications, or equivalent practical work experience.
* Minimum of 2 years of experience in writing, editing, and researching for the preparation, printing, and online submission of technical documentation, with a strong focus on proposal development.
* Demonstrated strong project management skills with a proven ability to meet assigned deadlines consistently.
* Exceptional customer service skills, with a client-focused approach.
* Superior verbal and written communication skills, capable of articulating complex ideas clearly and persuasively.
* Strong research and analytical skills to gather and interpret information effectively.
* Proven ability to write, edit, and proofread content with impeccable attention to detail.
* Strong multitasking and prioritization skills to manage multiple projects simultaneously.
* Proficiency in office productivity and diagramming software.
* Proficiency in InDesign.

**Nice-to-Have Qualifications:**

* Prior project management experience.
* Experience with creative design software.
* Experience with project management software.
* Experience within the Service or Construction industry.

**About Aquent Talent:**
Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.
Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits!
Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

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