Retail Sourcing and Fulfillment Coordinator

Overview

Partner with Aquent to support a globally recognized leader, renowned for innovation and excellence in delivering groundbreaking products and services. This organization is at the forefront of shaping the future, driven by a commitment to quality, efficiency, and a seamless operational experience for its customers worldwide.

• Location: Hybrid – remote 3 days a week and in office every Tuesday and Thursday in Cupertino

We are seeking a detail-oriented and organized Procurement Coordinator to support our client’s procurement and project management teams. The successful candidate will be a critical link between project planning and execution, ensuring that project requirements are met efficiently and on schedule. Key responsibilities include reviewing project scope documents against construction drawings, managing the workflow for proposals and change orders, and executing the end-to-end order management process. This role will also maintain a project status tracker, communicate delays to project managers, assist with reporting, and provide essential administrative support to the project team.

Key Responsibilities

• Review project scope documents and validate project requirements against construction drawings
• Proposal and Workflow Management: Initiate and manage the routing of procurement proposals and change orders
• Maintain Project Status Tracker and communicate delays to project managers
• Order Management: Placing orders with vendor and tracking order fulfillment to project sites
• Reporting: Help develop and maintain reports leveraging project scheduling, budget, and/or cost data
• Project Manager administrative support with tasks ranging from note taking during coordination meetings to monitoring vendor schedules as needed

Skills

• Intermediate Excel proficiency
• Experience with construction project management software a plus
• Experience with reading construction drawings a plus

Education & Experience

• Bachelor’s Degree
• 2+ years of Supply Chain and/or Vendor Management experience

**About Aquent Talent:**
Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.
Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits! Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

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