Administrative Assistant

Overview

Imagine a world where groundbreaking technology shapes the future, driven by innovation and a relentless pursuit of excellence. Our client, a leader in this transformative space, is seeking dedicated talent to support their mission. As a vital partner to Aquent, we are thrilled to offer an opportunity to contribute to a dynamic environment where your administrative expertise will directly empower executive leadership and contribute to pivotal initiatives.

Are you a highly organized and proactive administrative professional ready to make a significant impact? We are seeking a talented individual to provide comprehensive administrative support to key executives within a critical department. In this role, you will be the backbone of efficiency, ensuring seamless operations that allow our leaders to focus on strategic goals and drive forward groundbreaking projects. Your contributions will directly enhance productivity, streamline workflows, and foster a collaborative environment, playing a crucial part in the company’s ongoing success.

**What You’ll Do:**

* Manage complex and dynamic executive schedules, including extensive calendar coordination and prioritization.
* Coordinate intricate travel arrangements, ensuring smooth logistics for executives.
* Plan, organize, and execute meetings and events, handling all associated details from scheduling to follow-up.
* Assist with various operational tasks, including support for financial, personnel, and facility-related activities.
* Undertake special projects as assigned, demonstrating adaptability and a proactive approach.
* Manage incoming email correspondence and other communications, ensuring timely and appropriate responses.
* Process and track expenses, maintaining accurate records and adherence to company policies.
* Provide general administrative support to the executive team, fostering a highly collaborative and efficient work environment.

**How You’ll Contribute to Success:**

This role is critical in enabling our executive leadership to operate at peak performance. By meticulously managing administrative functions, you will free up valuable executive time, allowing them to focus on high-level decision-making and strategic development. Your organizational prowess and dedication will directly contribute to the smooth execution of key projects and the overall operational excellence of a vital department.

**Must-Have Skills & Experience:**

* Customer Service experience: 1+ year
* Calendar Scheduling experience: 1+ year
* Proficiency with calendar management and communication software: 1+ year

**Nice-to-Have Skills:**

* Experience working in a professional office setting.
* Familiarity with various office technologies and communication platforms.
* Demonstrated reliability, responsiveness, and strong communication skills.
* Eagerness to learn new systems and processes, adapting quickly to evolving needs.
* A proactive approach to problem-solving and a keen eye for detail.

**About Aquent Talent:**
Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.
Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits!
Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.