Administrative Assistant

Overview

This is a high-impact opportunity to join a leading global enterprise that shapes the future of its industry through innovation and a commitment to excellence. As a valued partner with Aquent, we are seeking a dynamic and highly organized individual to provide critical administrative support to senior leadership within a pivotal technical division. Your expertise will directly empower key decision-makers, streamline operations, and foster meaningful community engagement, making a tangible difference in the company’s strategic initiatives and overall success. This is your chance to be an indispensable part of a team that is driving progress and making a significant impact.

**About the Role:**

In this essential role, you will be the backbone of support for two senior leaders, enabling them to focus on high-level strategy and execution. You will play a crucial part in maintaining their demanding schedules, facilitating seamless travel, and ensuring financial oversight. Beyond daily operations, you will also contribute to the company’s community outreach efforts, coordinating impactful events with local organizations. This position offers a unique blend of administrative mastery and the chance to contribute to broader corporate social responsibility initiatives.

**Key Responsibilities:**

* Provide comprehensive, high-level administrative support to multiple senior leaders.
* Manage complex calendars, scheduling, and organizational logistics with precision and foresight.
* Coordinate and book intricate international travel arrangements, ensuring efficiency and cost-effectiveness.
* Oversee and manage budget tracking, expense reports, and financial reconciliation.
* Assist with general event planning, including coordination for community engagement initiatives with local non-profit organizations.
* Facilitate communication and collaboration across various teams and external partners.

**Required Skills & Experience:**

* 5+ years of experience as a senior administrative assistant, with a proven track record of supporting at least two senior leaders concurrently.
* Demonstrated expertise in booking and managing complex international travel itineraries.
* Proficiency in managing budgets and processing detailed expense reports.
* Exceptional skills in calendar management, organizational scheduling, and general administrative coordination.
* Strong organizational, communication, and problem-solving abilities.

**Preferred Skills:**

* Experience in event coordination, particularly organizing initiatives with local community partners, educational institutions, or sports organizations.
* A proactive approach to engaging with non-profit organizations to coordinate and facilitate team volunteer opportunities.

**About Aquent Talent:**

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.
Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits!
Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.