Administrative Assistant

Overview

A leading global technology company, renowned for its innovative entertainment platforms and critically acclaimed series, is seeking a proactive and skilled individual to join its dynamic administrative team. This role is at the heart of our organization, directly contributing to the smooth operation of our studio and fostering an engaging, supportive environment for our diverse team. You will play a pivotal role in shaping our studio culture, ensuring seamless daily operations, and enabling our leadership to focus on groundbreaking projects.

About the Role:

Step into a vibrant studio environment where your organizational prowess and energetic spirit will make a tangible impact every single day. As a vital member of our administrative team, you’ll be the linchpin that keeps everything moving forward, from orchestrating memorable events to ensuring our physical workspace is inspiring and efficient. You’ll support senior leadership, champion employee experiences, and collaborate across teams to cultivate a culture of respect, inclusion, and growth. If you thrive on multi-tasking, balancing priorities, and curating impactful experiences, this is your chance to shine and directly contribute to the success and well-being of our entire studio.
 

What You’ll Do:

• Support the day-to-day operations to ensure the studio runs smoothly and staff are fully supported.
• Execute the planning, coordination, and logistical support for a variety of onsite and virtual hybrid meetings and events, including studio-wide gatherings, team training, and morale-boosting activities.
• Provide comprehensive support to the senior leadership team, managing calendars, booking travel, and ensuring timely and accurate expense reconciliation.
• Collaborate closely with the Facilities team to continuously enhance and improve the physical work environment.
• Assist with floorplan adjustments, studio moves, maintaining and distributing seating charts, and managing security group access.
• Support external development initiatives by assisting with the creation and submission of contracts, statements of work, and amendments within the procurement system.
• Ensure strict compliance with administrative operations policies and procedures.
• Partner with the Talent and Culture Team to welcome and support new hires, crafting an unforgettable onboarding experience.
• Plan and execute engaging studio social events and holiday celebrations aligned with the business rhythm, actively promoting studio culture, values, and boosting employee morale.
• Help drive the Social Committee, fostering a culture of collaboration and partnership to bring exciting social events and occasions to life.
• Manage the studio swag program, overseeing inventory, sourcing new items, preparing proposals, promoting merchandise, and handling shipping logistics.
• Stay informed on relevant employee experience trends and events, gathering insights to inform future studio opportunities.

What You’ll Bring:

• 3+ years of experience in an administration, executive administration, coordinator, or program management type role.
• Strong experience in event planning and/or organizing team-building activities.
• Excellent interpersonal relationship-building and communication skills, with a proven ability to maintain confidentiality.
• Demonstrated ability to prioritize work effectively, anticipate and adapt to challenges, and consistently complete projects on time.
• A strong customer service orientation, self-directed work ethic, and a consistently positive outlook.
• Adaptability and the ability to work successfully in a team environment, building and maintaining effective working relationships with a diverse group of contributors, both internally and externally.
• Availability for occasional work after core-hours and evening events as needed.
• Ability to lift and move up to 30 pounds.

Bonus Points If You Have:
Experience thriving in a fast-paced work environment, particularly within the technology or entertainment industries.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

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