Administrative Assistant

Overview

Join a leading technology innovator as an Administrative Assistant, where you’ll play a pivotal role in supporting a dynamic team driving groundbreaking advancements. Your organizational prowess and proactive approach will directly impact the team’s efficiency and success, contributing to a collaborative and high-performing environment.
As an Administrative Assistant, you will be the backbone of a fast-paced team, ensuring smooth daily operations and contributing to strategic initiatives. This role offers a unique opportunity to hone your administrative skills while collaborating with a team of passionate professionals.
Responsibilities:

• Manage complex calendars for multiple managers, optimizing schedules and coordinating meetings with internal and external stakeholders.
• Arrange travel logistics, process expense reports, and handle other administrative tasks related to team operations.
• Coordinate team events, meetings, and offsites, demonstrating meticulous attention to detail and ensuring seamless execution.
• Manage department finances, personnel operations, and facility-related tasks, showcasing your organizational and problem-solving skills.
• Handle procurement of goods and services, including computer equipment, office supplies, and vendor relationships.
• Provide general office support and serve as the primary point of contact for the department.
• Contribute to special projects as assigned, demonstrating your versatility and adaptability.

Must-Have Qualifications:

• 5+ years of experience managing calendars using Outlook.
• 5+ years of experience providing comprehensive team support, including headcount management, onboarding, and other administrative functions.
• 5+ years of experience with Microsoft tools, particularly Excel and Outlook.
• Prior experience working at Microsoft.

Nice-to-Have Qualifications:

• Experience working with large technology companies.
• Background in sales or customer service.

About Aquent Talent:
Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.
Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits!
Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.