Executive Administrative Assistant

Overview

Step into a pivotal role at the heart of a leading global technology company. As an Executive Administrative Assistant, you’ll be a driving force within a dynamic executive office, ensuring seamless operations and contributing directly to the success of high-level leadership. This role offers a unique opportunity to make a tangible impact, collaborate with a talented team, and continuously evolve your skillset in a fast-paced, innovative environment.
As a key member of the executive support team, you will:

• Provide comprehensive administrative support to the Chief of Staff and the broader Executive Office team, acting as a reliable backup and adapting to changing needs.
• Expertly manage calendars across multiple time zones, prioritize urgent requests, and balance short-term tasks with long-term strategic planning.
• Oversee executive office logistics, including procurement of supplies, hardware, and facilities-related requests, ensuring smooth daily operations.
• Support special assignments and ad-hoc projects, often working independently and under tight deadlines, showcasing your problem-solving abilities.
• Provide exceptional onsite support during core business hours, maintaining a high level of responsiveness and professionalism in a fast-paced setting.
• Proactively identify and implement process improvements to enhance team efficiency, streamline workflows, and optimize resource utilization.
• Cultivate strong relationships with key stakeholders across various teams, demonstrating excellent communication, collaboration, and discretion.
• Maintain the highest standards of confidentiality and integrity, particularly when handling sensitive information or executive-level communications.

Must-Have Qualifications:

• 5+ years of experience providing executive support, including calendar management, travel arrangements, and team coordination.
• 2+ years of experience supporting C-level executives (CVP, CFO, COO).
• 3+ years of experience working in the enterprise technology industry.
• Proven ability to thrive in a fast-paced, dynamic environment with shifting priorities.
• Exceptional organizational, communication, and interpersonal skills.
• Strong proficiency in Microsoft Office Suite, particularly Excel (including pivot tables).
• Ability to maintain confidentiality and discretion in handling sensitive information.

Nice-to-Have Qualifications:

• Experience working in a confidential environment (e.g., legal, HR).
• Demonstrated ability to suggest and implement process improvements.

The target hiring compensation range for this role is $39.56 to $43.96 an hour. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.

About Aquent Talent:
Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.
Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits!
Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.