Office Manager

Overview

Office Manager –

Our start up client is looking to bring on a temp Office Manager who will work onsite in their Somerville office 5 days per week:

Start = ASAP

Duration = temp, 6 months with a possible extension

Location: Somerville, MA

Onsite 5 days per week

Hours: starts at 30 hours per week and could scale up to 40

The Role:

As the Office Manager, you will be responsible for overseeing daily office operations, managing administrative functions, and fostering a positive and productive work environment. You will play a key role in coordinating office logistics, supporting HR and finance functions, and enhancing overall efficiency.

What You’ll Do

Office Operations & Administration

● Maintain and organize office facilities, ensuring a well-functioning and stocked workspace.

● Serve as the primary point of contact for office vendors, suppliers, and service providers.

● Manage mail, shipments, and office-related correspondence.

● Proactively enhance the physical workspace by identifying opportunities to improve office furnishings, decor, and layout to support productivity, comfort, and team pride.

● Champion office culture by designing and implementing team rituals, events, and celebrations that create a fun, welcoming, and energizing environment.

● Serve as the culture pulse of the team, helping to cultivate a positive, inclusive, and vibrant atmosphere aligned with company values.

HR & Employee Support

● Foster connection and engagement through thoughtfully curated touchpoints, morning coffees, team lunches, recognition moments, and seasonal traditions.

● Act as the go-to person for employee inquiries related to office operations.

● Create a sense of belonging by ensuring the office reflects and supports the unique needs and personality of the team, from onboarding welcome kits to personalized workspaces.

● Assist with new hire onboarding, including workspace setup and orientation.

● Maintain office policies and procedures, ensuring compliance with company guidelines.

Finance & Procurement Support

● Manage office budget, track expenses, and process invoices in coordination with the finance team.

● Assist with vendor negotiations and purchasing office supplies and equipment.

IT & Systems Coordination

● Liaise with IT support to manage office technology needs, including laptops, software, and access controls.

● Assist in maintaining company records, databases, and internal documentation.

What You’ll Bring

We recognize that there are many paths to success. While we list desired skills and qualifications below, we encourage you to apply if you meet most of them or have transferable experiences.

Required Skills and Experience:

● Experience: 4+ years of office management, administrative, or operations experience, preferably in a startup or technology environment.

● Organizational Skills: Ability to multitask, prioritize, and manage time effectively in a fast-paced setting.

● Communication: Excellent verbal and written communication skills, with a customer-service mindset.

● Tech-Savvy: Proficiency in Microsoft Office, Google Suite, and experience with office management tools or HR software.

● Problem-Solving: Proactive approach to identifying and resolving office-related challenges.

● Collaboration: Strong interpersonal skills with the ability to work with diverse teams.

Core Values and Competencies:

● Growth Mindset, leading with curiosity, willingness to take on new challenges and learn

● Collaborative and team player approach, you understand the value of working with a team all trying to reach the same common goal

● Have a passion for making a difference with your work

The target hiring compensation range for this role is $35 to $40 an hour. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

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