Administrative Assistant

Overview

Make a real impact as an Administrative Assistant supporting a cutting-edge US Immigration team at a Fortune 500 company. Be a vital part of a dynamic team, ensuring the smooth and efficient operation of critical processes. This is your chance to contribute to a meaningful mission, gain valuable experience, and grow your career.
As an Administrative Assistant, you will be the backbone of the US Immigration team, facilitating the visa application process for employees. Your meticulous attention to detail and organizational skills will be essential in managing high-volume paperwork, ensuring timely filing, and maintaining data integrity. You will also be instrumental in troubleshooting any technical issues and escalating urgent cases, ensuring a seamless experience for all stakeholders.
What You’ll Do:

• Process high volumes of paper filings, including collating, copying, distributing for signature, scanning, and mailing.
• Troubleshoot high-volume printing issues.
• Triage and escalate urgent immigration cases.
• Track, update, and confirm case status within the case management software.
•  Run and analyze case status reports.
• Conduct data audits and collaborate with stakeholders to ensure data integrity.
• Provide additional project and task support as needed.

Must-Haves:

• 1+ years of experience using Microsoft Office Suite (Outlook, Excel, Word, Teams, OneNote).
• 1+ years of experience documenting processes.
• 1+ years of experience in high-volume operations working with cross-functional teams.
• Bachelor’s degree in any field.

Nice-to-Haves:

• High GPA.
• Proven ability to manage time effectively, prioritize tasks, and meet deadlines.
• Excellent written and verbal communication skills.
• Ability to navigate complex and ambiguous situations.
• Ability to lift up to 20 lbs.

The target hiring compensation range for this role is $21.37 to  $23.75 an hour. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.

About Aquent Talent:
Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.
Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits!
Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.