Production Coordinator

Overview

Hybrid – In RI – Woonsocket – in office Tues/Weds
Hours are 8:30am-5:00pm EST

Must be Mac proficient

Position Summary

Manages all of the details of a weekly Ad by Version, Zone and Block# to produce error free Ads that meet all deadlines and conform to all current Advertising standards. (ex: Ad Blocks, Mkt. Messaging, Soda/DSD, pricing, ad changes and production layout changes). Directly responsible for Ad errors that can result in margin erosion, wasted expense in reprinting the error, customer loss and retention, negative sales impact, customer service issues and pricing perception.

Duties:
1. Ad Change Management
– Pulls daily consolidated by version to ensure that changes of an ad block is current. Review, document and execute emails and marked proofs from CM, ACM, VPMM, Promo Coordinator, Print Buyer, FMM, DSD Analyst, Pricing and Marketing to ensure their requests are reflected in the ads. Pulls daily reports from the Promo Tool to implement requested changes within the ad thru all Ad versions and Ad zones.
2. Ad Proofing and Troubleshooting
-Troubleshoots discrepancies found when proofing the Ad against, Consolidated’s, DSD grid, Versioning grid and Messaging Grid across all store data in the chain by version. Proofs page consolidated reports weekly, DSD Grid’s, Versioning Grid and Messaging Grid against the Ad pages to ensure ad blocks and pages are built properly. Checks for copy, Sale Price, Reg. Price, Price Range, Zone Price, Price Offer, Product Images, coupon, limits, FSI, Extra Bucks, with Card, legal copy, disclaimers, expiration dates etc…
3. Communication/Delivery
-Associate recaps weekly ad changes to Manager of Promotional Planning, Communicates all Circular requirements to the team responsible for developing the Ad (Designer and Production Artist).
Associate brings clarity to questions asked by our Print, Pre-media, Translation and .Com vendor weekly.
Routes proofs and prepares PDF’s weekly.

REQUIRED SKILLS:

• 3 years Ad Production experience
• Highly organized and exceptional attention to detail
• Self-motivated with the ability to work independently and under extremely tight deadlines
• Strong organizational skills with the ability to multi-task
• Works towards the accomplishment of shared goals
• Works across department lines to solve problems and create solutions
• Prior proofing experience required
• Macintosh Computer Experience preferred
• Experience with the latest versions Adobe Acrobat and Microsoft Applications (Excel and Word)

Education:

• Bachelor’s Degree in Business Administration, Preferred in Writing, Communications or Business

The target hiring compensation range for this role is $22 to $25 an hour. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits! 

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

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