Event Coordinator

Overview

About the Role

We’re seeking an enthusiastic Events Coordinator to join our team who is passionate about creating and executing engaging events in both in-person and virtual settings. This role is perfect for a creative professional who thrives on pushing boundaries and delivering exceptional experiences.

Key Responsibilities

• Orchestrate cross-functional events from conception to execution, managing both basic room reservations and complex production events
• Manage comprehensive event logistics including:
  • Space reservations and calendar management
  • Facility work orders and setup requirements
  • Event oversight and on-site coordination
  • Vendor and partner relationships
• Serve as primary point of contact for event-related inquiries and coordination
• Maintain and update organizational knowledge base, including:
  • Standard operating procedures
  • Best practices documentation
  • Key metrics and performance tracking
• Lead special projects focused on operational improvements
• Ensure compliance with Conference & Production Services policies

Required Qualifications

• 4+ years of experience in event coordination, conference center operations, or equivalent role
• Bachelor’s degree or equivalent practical experience
• Proven track record of managing complex events with minimal supervision
• Strong proficiency in technology applications, including:
  • Mail
  • Numbers
  • Keynote
  • Pages
  • Calendar

Key Competencies

• Outstanding organizational and time management skills
• Exceptional customer service orientation
• Strong written and verbal communication abilities
• Demonstrated problem-solving capabilities
• Ability to maintain composure under pressure
• Experience interfacing with senior leadership
• Detail-oriented with strong analytical skills
• Adaptable and creative in response to challenges
• Collaborative mindset with proven ability to build relationships
• Self-motivated with consistent follow-through

What Sets You Apart

• Experience with both virtual and in-person event coordination
• Track record of implementing innovative event solutions
• Ability to manage multiple priorities in a fast-paced environment
• Strong project management capabilities
• Commitment to operational excellence

This position offers an exciting opportunity to join a dynamic team and make a significant impact through creative event execution and operational improvement.

We welcome candidates who bring fresh perspectives and are eager to contribute to our organization’s continued success.

The target hiring compensation range for this role is $40 to $45/hr. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive