Recruiting Participant Coordinator

Overview

As a Recruiting Participant Coordinator, you’ll have the opportunity to support our clients research activities. We are looking for individuals who have excellent communication skills, are diligent, detail-oriented, and can work independently. 

Responsibilities

• Collaborate with researchers to understand study needs, maintain constant communication on recruiting progress, and meet their specified goals in a timely manner.
• Recruit research participant candidates drawn from enrollees in our public program, customer databases/lists, and employee referrals.
• Screen candidates for availability, interest level, and appropriate qualifications using online questionnaire responses and phone interviews.
• Coordinate the logistics of user research, including participant scheduling, facility scheduling, distribution of incentives, and working with vendors.
• Leverage creative solutions to develop a participant pipeline & strategy to populate and maintain a participant database.

Minimum Qualifications

• High school diploma (Bachelor’s degree in any field preferred).
• Organized, detail-oriented, and able to work independently on multiple projects at once.
• Strong oral and written communication skills.
• Client/customer-facing experience.
• Work experience in any of the following areas:
  • Coordination/administrative/project management support.
  • High-touch customer support.
  • Recruiting (whether for study participants or job candidates).

Preferred Qualifications

• Demonstrated proficiency with Google Apps including Gmail, Drive, Calendar, Analytics, etc.
• Knowledge of NDA and privacy best practices, including opt-in.
• Experience with database technology, including queries and reporting.

The ideal candidate has:

• Project management experience.
• Experience engaging and coordinating between teams.
• Proven ability to coordinate projects and multiple teams.
• A willingness to try new things and independently manage tasks.
• 2 to 3 years of experience in a coordinator/entry-level position.

This is not a research role but focuses on the coordination and operations side. Office administrative/assistant experience is highly relevant and valued.

The target hiring compensation range for this role is $28/hr to $32/hr. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits! 
Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.