Senior Executive Assistant

Overview

Are you a seasoned professional with over a decade of experience in Big Tech? We’re looking for an Executive Assistant III who can expertly manage calendars, plan large-scale events, and support senior directors with precision. If you thrive in a fast-paced, collaborative environment and have a knack for anticipating needs, we want to hear from you.

This is a hybrid assignment in Cupertino; M/F remote, T/W/Th Onsite

As Executive Assistant:

• Manage daily calendars for 2 to 4 Directors and Senior Directors.
• Handle expense reports, including entering, validating, and closing them.
• Plan and execute meetings and team events for groups of 100+ people.
• Coordinate and book travel arrangements.
• Support bookkeeping and budgeting within compliance guidelines.
• Maintain and update databases for financial, personnel, and other information.
• Track and replace office supplies as necessary.
• Assist other administrative staff as needed.

Skills Required

• Experience: 10+ years in various roles within Big Tech.
• Team Management: Proven facilitation and communication skills with large teams (50+ people).
• Proactive Planning: Ability to anticipate needs and plan ahead.
• Education: Preferred degree in Arts or Business, but not mandatory.
• Attributes: Collaborative, high-energy, self-starter, quick learner, and team player.

Additional Responsibilities (Nice to Have)

As Project Manager:

• Plan small to medium projects.
• Track tasks and owners, providing regular status updates.
• Close projects and summarize outputs.

As Multimedia Communications Expert:

• Manage a Knowledge Management site using Atlassian Confluence.
• Create impactful Keynote presentations.
• Format and send special communication emails to the team.
• Manage access to Adobe Stock.

 

The target hiring compensation range for this role is $50 to $55/HR. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive