Data Category and Lawful Basis of Processing
HR Data, which includes information received from employees (Talent and internal staff), and applicants such as:
Information received from Client, Prospective Client and Prospective Talent (applicants) Information which may include business contact details, job title, industry, Company, IP address.
Information received from third parties such as vendors, credit reference agencies, background screening companies, including company number, VAT number, bank details, contact details (which may be personal data in some instances).
Information we collect from you that falls into special categories of data including:
Information we collect through your use of our website including:
Information Collected from Aquent Gymnasium registered users including:
Lawful Basis of Processing EU Resident Personal Data. Aquent may only process EU resident personal data if we have a lawful basis to do so. In most cases the lawful basis for processing your data will be one of the following:
- To comply with a contractual obligation, for example for providing services to and billing clients, or to perform our obligations under an employment agreement
- To comply with our legal obligations, for example obtaining proof of your right to work status, or in order to comply with applicable employment or tax laws
- Where you have given your consent to the relevant processing activity for the purposes of which we have informed you. Where this is the case, you always have the right to withdraw that consent
- Where it is necessary for our legitimate interests or those of a third party, provided that our legitimate interests are not overridden by your interests or rights which require protection of your data. For example, to manage our recruitment process effectively, to protect Aquent's against risk, to maintain product development and enhancement, for effective marketing.
Special Categories of Data. We also may collect and use special categories of data in certain situations. Generally the basis for processing such data will be:
- You have provided your explicit consent. Where this is the case, you always have the right to withdraw that consent
- We need to do so to carry out our legal obligations (e.g. in the context of employment, social security and social protection law, or for a collective agreement) for example, complying with our obligations under equality legislation or in relation to statutory sickness or maternity rights;
- Where the processing relates to personal data which you have made public
- It is necessary for the establishment, exercise, or defense of legal claims;
Updated: October 2022