Compliance & Reporting Coordinator

Overview

Partner with Aquent to make a significant impact at a global technology leader renowned for innovation and excellence. We are seeking a highly organized and detail-oriented professional to play a crucial role in supporting compliance operations and records management. In this dynamic position, you will ensure data accuracy, streamline critical reporting workflows, and maintain the integrity of essential documentation, directly contributing to the organization’s commitment to regulatory excellence and operational efficiency.

• Location: Remote 
• Timezone: CST or EST
• Schedule: 30 hours per week in Jan/Feb and 20 hours per week in March
• Start Date: 1/5/2027
• Duration: through 3/31/2027
• Max Hourly Pay Rate: $22.39/hour 
• Pay Comments:  W2, weekly pay, benefits, 401k w/ match
• Background screening required

About the Opportunity

Aquent has partnered with a pioneering global technology company to find a dedicated professional to support their compliance and records management initiatives. This role is vital in ensuring the seamless execution of annual regulatory reporting and maintaining meticulous data systems. By managing critical vendor communications, tracking essential documentation, and optimizing filing workflows, you will help safeguard operational compliance and support key internal teams, including Legal, HR, and Procurement.

• The EEO Reporting Coordinator will support our client’s compliance team in filing the annual California Pay Data Report.
• This role involves managing a high volume of correspondence with external vendors, tracking submissions, and ensuring data accuracy and timely completion of all reporting requirements.
• The ideal candidate is highly organized, detail-oriented, and comfortable communicating with multiple external partners in a fast-paced environment.

Key Responsibilities

• Support the preparation and submission of the California Pay Data Report in compliance with state EEO reporting requirements.
• Manage and track a large volume of email correspondence and documentation with external vendors.
• Maintain accurate and up-to-date records of all vendor communications, report submissions, and follow-up actions.
• Collaborate with internal teams (e.g., Legal, People, and Procurement) to collect and verify required information.
• Monitor deadlines and ensure timely responses from vendors to maintain reporting compliance.
• Identify and escalate any delays or issues that could impact reporting timelines.
• Support process improvements and help streamline tracking or communication workflows.

Qualifications

• 2+ years of experience in compliance, HR operations, reporting coordination, or administrative project support.
• Strong written and verbal communication skills.
• Exceptional attention to detail and ability to manage multiple priorities simultaneously.
• Proficient in Microsoft Excel, Google Sheets, and other tracking or data management tools.
• Experience working with vendors or in a large corporate environment preferred.

Preferred Qualifications

• Experience working with vendors within a large, matrixed corporate environment.
• Familiarity with state-level equal employment opportunity (EEO) or pay data reporting requirements.