Associate Proposal Writer

Overview

Role Type: 6-Month Contract (Potential for extension)

Location: Hybrid (Mon–Thu In-Office / Fri Remote)

Compensation: $35.00 – $38.45 per hour

Role Overview

We are seeking a strategic and detail-oriented Proposal Writer to join a high-performing Proposal Services team. In this role, you will be responsible for developing persuasive, high-quality business proposals and technical responses for a leading energy and services provider. You will act as a key collaborator across cross-functional teams, translating complex technical and commercial data into clear, compelling value propositions that resonate with prospective customers.

Key Responsibilities

• Proposal Development: Lead the end-to-end response process for RFIs, RFPs, RFQs, and ITBs. Analyze solicitation requirements and develop customized, persuasive content.
• Strategy & Messaging: Collaborate with Sales and Marketing to draft clear, succinct value propositions and integrate “winning” selling points tailored to specific customer priorities.
• Cross-Functional Leadership: Facilitate kickoff meetings and gather critical data from departments including Legal, Operations, Supply Chain, Regulatory, and Technical Sales.
• Content Management: Maintain and expand the proposal content library. Ensure all modular templates and standard responses are updated in alignment with financial reporting and new product launches.
• Technical Translation: Convert complex operational and commercial inputs into messaging that is accessible to procurement audiences and executive decision-makers.
• Quality Assurance: Perform rigorous proofreading and fact-checking to ensure all materials are error-free, branded correctly, and compliant with all solicitation instructions.
• Visual Support: Produce basic graphics, diagrams, and illustrations that align with brand guidelines to enhance proposal visual appeal.

Minimum Requirements

• Education: Undergraduate degree in English, Journalism, Communications, or a related field.
• Experience: 4+ years of professional writing experience, specifically within a formal proposal or technical writing environment.
• Technical Proficiency: Mastery of Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint).
• AI Tooling: Experience using AI writing assistants (e.g., Copilot, ChatGPT) to support drafting, with the judgment to validate and refine all outputs.
• Project Management: Proven ability to manage multiple concurrent deadlines and maintain composure in a fast-paced environment.

Preferred Qualifications

• Industry Knowledge: Familiarity with North American gas and power markets or competitive energy landscapes.
• Software: Experience with Proposal Management Software such as Loopio, Responsive, or Qvidian.
• Certification: APMP Foundation Level certification (or willingness to obtain it).
• Government Proposals: Experience responding to state or federal government solicitations.

Working Conditions
* Open office environment.
* Some overtime required as special projects arise.
* Travel occasionally expected for internal team meetings, but no more than 5%.

Physical Requirements
* Occasionally requires lifting as appropriate to perform duties and responsibilities.

**About Aquent Talent**

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.
Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. 
Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.