Executive Administrative Assistant 3

Overview

This global technology leader is at the forefront of innovation, shaping the future with groundbreaking advancements and solutions that empower millions worldwide. Join a team dedicated to pushing the boundaries of what’s possible, where your contributions directly impact the evolution of cutting-edge technology.

Are you an exceptionally organized and proactive administrative professional eager to make a significant impact within a dynamic and rapidly expanding team? This is an incredible opportunity to be the central support system for senior leadership, playing a crucial role in the smooth operation and growth of a cutting-edge research and development group. Your contributions will directly enable innovation and efficiency, allowing our leaders to focus on groundbreaking advancements. You’ll be instrumental in facilitating the expansion of a fast-growing technical team, managing essential procurement processes, and providing critical administrative support. This role is perfect for a self-directed partner who thrives in a “boots on the ground” capacity, ensuring seamless operations and cross-divisional collaboration.

**What you’ll do:**

* Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping tasks.
* Prepare essential documents including invoices, reports, memos, letters, and financial statements.
* Efficiently file and retrieve corporate documents, records, and reports.
* Read and analyze incoming communications to determine their significance and plan appropriate distribution.
* Prepare agendas and make all necessary arrangements for committee, board, and other important meetings.

This role offers the chance to collaborate closely with senior leaders, contribute to the efficiency of a high-impact team, and take initiative in managing administrative operations. By providing exceptional administrative support, you will empower leadership and team members to focus on their core objectives, directly contributing to the team’s growth and successful delivery of innovative projects.

**Qualifications:**

**Required Skills & Experience:**

* High school diploma or GED.
* 5-7 years of administrative experience.
* Proficiency with standard office software, including word processing, spreadsheets, and presentation tools.
* Strong verbal and written communication skills.
* Excellent multi-tasking, customer service, and interpersonal skills.
* Ability to work independently and manage time effectively.
* Exceptional organizational skills and ability to maintain confidentiality.
* Basic mentoring skills necessary to provide support and constructive feedback.

**Preferred Qualifications:**

* Experience supporting executive-level leadership.
* Demonstrated experience managing multiple complex calendars.
* Prior experience within a large, dynamic technology organization.

**About Aquent Talent:**

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.
Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!
Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.