Data Entry Specialist (Legal & Medical Records)

Overview

Job Title: Data Entry Specialist (Legal & Medical Records)

Are you a detail-oriented professional with a background in legal or medical records? Do you thrive in a role where accuracy and consistency are the top priorities? As a key partner to our client, a leading energy and utility provider, Aquent is seeking a dedicated and highly organized individual to join their legal support team. This is an exciting opportunity to play a crucial role in managing critical documentation that supports the legal and operational success of one of the nation’s largest utility systems.

Our client is a prominent organization within a critical infrastructure industry, committed to providing essential services to millions of customers. They are looking for a proactive professional to manage a high volume of legal documents and medical records. This role is central to their commitment to operational excellence, offering you the chance to be at the heart of their litigation support and record management initiatives.

What you’ll do:

In this dynamic, hybrid role, you will be responsible for the high-volume processing and entry of legal and medical data. Your precision will ensure that case files are accurate, up-to-date, and ready for litigation proceedings.

• Perform high-volume data entry of medical records and legal documents with a focus on 100% accuracy.
• Manage E-Filing processes to ensure all legal documentation is submitted correctly and timely.
• Utilize Case Management Systems to track file progress and organize litigation materials.
• Review and extract pertinent information from medical records, specifically relating to Personal Injury cases.
• Maintain excellent manual dexterity to use computer systems continuously throughout your shift.
• Collaborate with the legal team to ensure all files meet organizational and court standards.

Skills You’ll Need to Succeed:

Must-Have Professional or Technical Skills:

• Exceptional Data Entry Skills: Proven ability to maintain high speed and accuracy in a “heads-down” data environment.
• Technical Proficiency: Strong skills in Microsoft Office (Word, Excel, Outlook) and general computer navigation.
• E-Filing Experience: Familiarity with electronic filing systems and digital record-keeping.
• Physical Stamina: Ability to sit or stand for extended periods and the manual dexterity for continuous keyboarding and mouse use.
• Education: High School Diploma or GED.

Nice-to-Have Skills (The “Flex” Skills):

• Legal/Litigation Experience: Prior experience in a law firm or legal department, specifically with Personal Injury claims.
• Medical Literacy: Ability to navigate medical records and understand healthcare terminology.
• Case Management Systems: Previous experience using software such as Clio, MyCase, or similar insurance/legal platforms.

Soft Skills that are No-Brainers:

• Unwavering Attention to Detail: You catch the errors that others miss.
• Organizational Powerhouse: Ability to manage high volumes of information without losing track of priorities.
• Team Player: A collaborative mindset with a willingness to support the broader legal team’s goals.