Administrative Assistant 3

Overview

Join a pioneering global technology company at the forefront of innovation, dedicated to shaping the future of digital experiences. This organization is renowned for its transformative products and commitment to empowering individuals and businesses worldwide. Here, your contributions directly impact how millions of users interact with essential tools and cutting-edge solutions every day.

Are you a highly organized, proactive, and dynamic administrative professional ready to make a significant impact within a fast-paced and innovative environment? We are seeking a pivotal team member to provide essential support to global product teams, ensuring seamless operations and contributing directly to the success of groundbreaking product launches. This is an incredible opportunity to be at the heart of a vibrant team, providing critical support that enables engineers and product leaders to focus on what they do best.

**What You’ll Do:**
In this crucial role, you will be the backbone of our global product teams, offering comprehensive administrative support that keeps projects moving forward and ensures operational excellence. You will manage complex schedules, coordinate events, and handle essential procurement, all while providing critical bandwidth during key initiatives. Your organizational prowess and ability to anticipate needs will be invaluable as you contribute to a team dedicated to delivering world-class products.

* **Key Responsibilities:**
* Provide broad administrative support across multiple groups, covering during vacations and periods of heavy workload.
* Coordinate and manage meetings and events, including catering, delivery, and room setup.
* Manage complex calendars and prioritize inbox communications for leadership.
* Arrange travel logistics and process business expenses efficiently.
* Oversee department financial operations and personnel-related tasks.
* Manage facility operations and support space moves.
* Procure goods and services, including computer equipment, office supplies, and reference materials, while managing vendor relationships.
* Serve as a primary contact for the department/group.
* Complete special projects as assigned, contributing to strategic initiatives.
* Provide essential support during return-to-office initiatives.

**What You’ll Bring:**

* **Must-Have Qualifications:**
* 1-2 years of administrative experience with demonstrated professional maturity and presence.
* Exceptional common sense and judgment when interacting with leadership teams.
* Strong motivation and comfort interacting with large groups and diverse personalities in a dynamic environment.
* Ability to lift up to 15 lbs for team support tasks (e.g., moving monitors).
* Proficiency in managing complex schedules, prioritizing inboxes, and using productivity tools.

* **Nice-to-Have Qualifications:**
* Experience working in a large, fast-paced technology company.
* Strong proficiency with advanced document and presentation software.
* Proven ability to thrive in high-volume environments with tight deadlines.

**About Aquent Talent:**
Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.
Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits!
Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.