Medical Staff Office Senior Coordinator

Overview

MUST LIVE IN RHODE ISLAND – CANNOT LIVE ANY OTHER STATE

Aquent is partnering with a prominent organization at the forefront of the healthcare sector, dedicated to delivering accessible and high-quality services. This client is committed to innovation and operational excellence, impacting countless lives through their extensive network and patient-centric approach.

We are seeking a highly organized and detail-oriented individual to join our client’s Medical Affairs team as a Senior Coordinator. In this pivotal role, you will be instrumental in ensuring the seamless non-clinical operations for their network of healthcare providers. You will play a critical part in a dynamic, cross-functional team, directly contributing to the administrative efficiency and regulatory compliance that underpins their commitment to patient care. Your expertise will directly impact the smooth functioning of provider services, allowing medical professionals to focus on what they do best: caring for patients.

**Your Impact:**

As a Senior Coordinator, you will be at the heart of supporting essential provider operations. You’ll manage critical documentation, ensure regulatory compliance, and contribute to projects that enhance the overall efficiency of healthcare services. Your meticulous attention to detail and collaborative spirit will directly enable providers to deliver exceptional care, making a tangible difference in the lives of patients.

**Responsibilities:**

* Facilitate and support applications for provider prescriptive authority with relevant regulatory boards, ensuring all necessary documentation is accurately executed, filed, and meticulously maintained.
* Manage and update critical provider information within specialized database systems.
* Contribute to and support various departmental projects, driving initiatives forward.
* Engage in additional departmental activities as assigned, fostering a collaborative environment.

**Must-Have Qualifications:**

* Exceptional organizational skills and an unwavering attention to detail.
* Proven ability to maintain focus on intricate details within a rapidly changing and fast-paced setting.
* Demonstrated capacity to thrive in a collaborative team environment.
* Outstanding customer service, verbal, and written communication abilities.
* Proficiency in Microsoft Office Suite, particularly Excel.
* Aptitude and willingness to quickly learn and adapt to new software applications.
* A verifiable High School Diploma or GED is required.

**Nice-to-Have Qualifications:**

* 3+ years of experience in a fast-paced, complex administrative role.
* Previous experience within a healthcare setting.
* High adaptability to change and comfort in an energetic work environment.
* Ability to communicate effectively across all organizational levels.
* A proactive approach to building and nurturing relationships with colleagues, external partners, and healthcare providers.
* Robust problem-solving capabilities.
* Capacity to independently assess situations and make informed decisions.
* Experience in project management.
* A Bachelor’s degree is preferred.
 

The target hiring compensation range for this role is $22.50 to $25 an hour. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits! 

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.