Accounts Payable Administrator

Overview

Imagine being at the heart of a leading global consumer goods company, where your meticulous attention to detail and processing expertise directly contribute to the financial health and operational efficiency of our North American operations! Aquent is seeking a highly motivated and organized individual to join our client’s dynamic team. This is an incredible opportunity to make a tangible impact, ensuring smooth financial transactions and fostering strong relationships with vendors and internal partners. If you thrive in a fast-paced environment and are passionate about precision, you’ll play a crucial role in our shared services success and broader business goals.

**About the Role**

You will be an integral part of our client’s finance department, taking ownership of processing accounts payable transactions with autonomy and precision. This role involves critical 3-way matching, coordinating activities to ensure timely payments, and acting as a champion for compliance with company policies. You’ll leverage your customer service and problem-solving skills to resolve inquiries and contribute to process improvements, making a direct impact on our financial operations and vendor relationships.

**Key Responsibilities**

* Process a high volume of accounts payable transactions (75-100 daily) through 3-way matching for North American operations.
* Coordinate and execute assigned activities within the accounts payable function to ensure accurate and timely payment processing using various financial platforms.
* Ensure proper and consistent compliance with approved company policies and procedures.
* Collaborate with buyers, vendors, and various business partners to efficiently resolve parked and blocked invoices.
* Respond to internal and external customer inquiries, including vendor statement reconciliation and procurement issues.
* Contribute innovative ideas and solutions to improve the shared services environment and overall business processes.
* Participate in special projects that enhance the shared services working environment and contribute to overarching business goals.
* Work collaboratively within the team, assisting colleagues as needed to maintain high performance.

**Must-Have Qualifications**

* 2-4 years of accounts payable experience.
* High School Diploma.
* Proven ability to process a high volume of invoices accurately and efficiently.
* Experience working with enterprise resource planning (ERP) systems.
* Intermediate/advanced level proficiency in Microsoft Excel, including working knowledge of VLOOKUP and pivot tables.
* Willingness and ability to work overtime during peak demand periods and monthly closing cycles.
* Strong organizational skills and meticulous attention to detail.
* Excellent customer service and communication skills.

**Nice-to-Have Qualifications**

* College degree.
* Experience with leading ERP systems, with specific experience in a widely used financial ERP system highly preferred.
* Background in the consumer products industry.
* Experience with document imaging systems.

**About Aquent Talent:**
Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.
Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits!
Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

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