Executive Administrative Assistant 3

Overview

This is an exciting opportunity to join a leading global organization at the forefront of innovation, where your contributions will directly empower executive leadership and enhance operational efficiency. You will play a pivotal role in ensuring seamless daily operations, managing critical information flows, and providing essential support that allows key decision-makers to focus on strategic initiatives. Your organizational prowess and proactive approach will be instrumental in driving productivity and maintaining a high-performing environment.

**About the Role:**

In this dynamic role, you will be a central figure in coordinating and managing essential administrative functions that underpin executive operations. You will leverage your expertise to streamline workflows, manage complex schedules, and ensure that information is accessible and organized, directly impacting the effectiveness of senior leadership.

**Key Contributions:**

You will be instrumental in several key areas, including:
* Calendar & Meeting Management
* Task & Workflow Coordination
* Document & Information Management
* Technology & Tools Utilization

**Primary Responsibilities:**

* Perform general office duties, including ordering supplies, maintaining records management systems, and basic bookkeeping tasks.
* Prepare and format various documents such as invoices, reports, memos, letters, and financial statements.
* Efficiently file and retrieve corporate documents, records, and reports.
* Analyze incoming communications to determine significance and manage their distribution effectively.
* Prepare agendas and coordinate all arrangements for committee, board, and other important meetings.

**Qualifications:**

**Must-Have Qualifications:**
* High school diploma or GED.
* 5-7 years of administrative experience.
* Exceptional verbal and written communication skills.
* Proven ability to multi-task effectively in a fast-paced environment.
* Strong customer service and interpersonal skills.
* Demonstrated ability to work independently and manage time efficiently.
* Unwavering ability to keep information organized and confidential.
* Basic mentoring skills to provide support and constructive performance feedback.
* Proficiency with standard office productivity suites and applications, including word processing, spreadsheet, and presentation software.

**Nice-to-Have Qualifications:**
* Prior experience supporting similar large-scale organizations.
* Experience working directly with executives.

**About Aquent Talent:**

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.
Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits!
Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.