Group Assistant - Return to Office support

Overview

This role is an exciting opportunity to directly influence the daily operations and overall success of a leading global technology organization. As a vital contributor, you will play a pivotal role in shaping the return-to-office experience for hundreds of team members within a dynamic AI-focused group, ensuring a seamless transition and a productive work environment. Your efforts will directly impact team morale, operational efficiency, and the successful re-establishment of on-site collaboration.

**Responsibilities:**

* Lead and execute return-to-office (RTO) activities, ensuring a smooth and efficient transition for teams.
* Manage and coordinate on-site space and desk setup for multiple large teams.
* Oversee comprehensive equipment management, including deployment, tracking, and maintenance.
* Provide essential morale and event support, fostering a positive and engaging team environment.
* Serve as a primary support contact for two large teams, collectively comprising 700 members, particularly during a significant building relocation.
* Initiate, submit, and meticulously track facility and equipment requests.
* Ensure the physical readiness of the building for return-to-office, involving hands-on work such as moving equipment and other physical tasks.
* Collaborate with the administrative team on various projects, including occasional event coordination.

**Qualifications:**

**Must-Have Skills & Experience:**

* 1-3 years of administrative experience in a fast-paced, dynamic environment.
* Demonstrated effective communication and interpersonal skills.
* Proven project management capabilities.
* A proactive and helpful attitude, with a strong willingness to assist team members.
* Ability to build rapport and relate well with diverse individuals.
* Exceptional customer service orientation.
* Meticulous attention to detail and strong organizational skills.
* Proficiency in common office productivity suites, including email, scheduling, word processing, spreadsheets, and presentation software (e.g., Outlook, Excel, PowerPoint).
* Ability to perform physical in-person work, including moving equipment (may require the ability to lift up to 20 lbs).

**Nice-to-Have Skills & Experience:**

* Prior experience within large technology organizations, including familiarity with corporate culture and internal tools, enabling a faster ramp-up and greater autonomy.
* A stable work history demonstrating consistent professional commitment.

**About Aquent Talent:**

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.
Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits!
Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.