Administrative Assistant 2

Overview

Typical Day in the Role
· Purpose of the Team:
o Search assistance intelligence – working on copilot, we are growing and have been steadily growing over several years.
o The distribution of the team is global. We have people in London, Israel, Latin America, etc. We have a gap we need to fill in the USA for in person team support.

• Key projects: This role will contribute to:
→ Onboarding support, new hire support
→ Filling the gaps with employee/ intern support
→ Some events coming up onsite, so extra hands are needed
→ Picking up gap projects on the team
→ Group admin focused

• Typical task breakdown and operating rhythm: The role will consist of :
o 15% meetings
o 25% group work – moving around spaces, checking in and out equipment
o 10% meeting support
o 30%intern support/ Events work
o 20% backup work, helping other admin

Candidate Requirements
· Disqualifiers:
□ Too senior or too green
□ Not looking for someone who is switching work models/exploring new fields
□ Someone who has an expectation for remote work, this is onsite
□ Someone who is seeking an independent role.
□ Candidates located more than 50 miles from the office
□ Candidates unable to lift at least 10 lbs are disqualified
□ Must have full 18months of tenure

• Best vs. Average:
→ Working well with others in very important
→ Passionate about customer service, this is a support org
→ Being able to help solve problems
→ High energy – events work mindset
→ Ability to work well with others, proactive problem-solving, high energy for events, attention to detail, and passion for customer service
→ Doesn’t mind crowds
→ Attention to details