Events Production Manager

Overview

This is an exciting opportunity to join a global leader in entertainment and immersive experiences, where your expertise will directly shape unforgettable moments for millions. As a pivotal force within our dynamic event production team, you will be instrumental in bringing large-scale experiences to life, ensuring seamless operations and creating magical environments that captivate our audiences. Your strategic oversight and collaborative spirit will be key to managing complex logistical challenges and fostering strong partnerships, directly impacting the success and quality of our world-renowned events.

We are seeking a highly organized and proactive professional to take the reins in managing critical aspects of our large-scale event experiences. In this role, you will be the central figure, ensuring that every detail, from initial setup to final breakdown, runs flawlessly. You will contribute significantly by fostering robust communication channels, anticipating challenges, and orchestrating a harmonious environment where all stakeholders work in concert to deliver exceptional events. Your leadership will directly influence the guest experience and uphold the high standards of a company celebrated for its innovation and storytelling.

What You’ll Do:

• Serve as the primary point of contact for all experiences within your assigned area, building strong relationships and clear communication lines with internal business units, external partners, and exhibitors.
• Actively participate in deliverable review calls, including individual space reviews, providing valuable input and insights.
• Collaborate closely with internal business units, operations, guest services, catering, security, IT, and key external partners to ensure efficient communication and seamless operational flow.
• Assist exhibitors with inquiries and concerns, connecting them with relevant contacts as needed.
• Develop a comprehensive understanding of all specific requirements for spaces within your area.
• Be the first line of support for internal business units, addressing questions and escalating complex issues or critical concerns to the Event Producer, while keeping them informed of ongoing discussions.
• Proactively identify potential challenges and implement solutions in partnership with stakeholders.
• Lead and oversee the load-in, operational phase, and load-out processes for your assigned area, ensuring timely and efficient execution.
• Confirm that all internal business units and sponsors are fully prepared for event load-in, operation, and load-out, facilitating necessary connections and information sharing.
• Act as the main liaison between exhibitors and facility management for any site-related needs.
• Provide regular updates to Event Management on progress, potential risks, and next steps, immediately flagging any items that could impact scope, schedule, budget, contracts, or programming.
• Coordinate and troubleshoot all guest flow and control requirements in conjunction with exhibitors, operations, and security teams.
• Communicate all critical changes, such as schedule adjustments or new information, to all relevant parties.
• Support daily event opening and closing procedures, ensuring all exhibitors and areas are show-ready by designated times, remain open as required, and are cleared of guests efficiently.
• Work with all exhibitors to ensure timely load-out of all items from the venue and verify that all spaces are completely clear.
• Participate in production meetings, site visits, vendor visits, and other planning meetings as required.
• Attend daily wrap-up meetings during load-in and operational phases.
• Collaborate with key partners to track any onsite adjustments that may lead to incremental costs, such as additional operational or security needs.
• Prepare and submit daily reports for your area using provided templates.
• Contribute to after-action notes and participate in post-event review meetings.

Required Qualifications:

• Bachelor’s degree in Event Management, Meeting Planning, Marketing, Business, Theater, Communications, or equivalent practical experience.
• Minimum of 5+ years of experience in production management, stage management, event production, or a related field.
• Demonstrated knowledge of technical design and show production elements, including staging, video, audio, and lighting.
• Exceptional verbal and written communication skills.
• Proven strong leadership abilities, capable of guiding teams and providing clear direction.
• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.
• Familiarity with the brand, processes, and culture of a leading global entertainment and experience company.
• Strong organizational skills with meticulous attention to detail.
• A proactive and self-driven individual, capable of independent thought and making smart decisions quickly.

About Aquent Talent:
Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.
Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits!
Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.