Executive Administrative Assistant

Overview

**Aquent is partnering with a leading global technology organization dedicated to innovation and connecting people worldwide.** This company is at the forefront of developing groundbreaking solutions that impact millions, fostering a culture of collaboration and continuous learning. We are seeking a highly organized and proactive individual to step into a pivotal support role, directly influencing the efficiency and success of key leadership and their dynamic teams. If you thrive in a fast-paced environment and are passionate about enabling others to achieve their best, this is your chance to make a significant impact on critical operations and contribute to the smooth functioning of a large, innovative group.

This role is more than just administrative; it’s about being the strategic backbone for two influential leaders and their extensive team. You will be instrumental in ensuring seamless operations, managing complex schedules, and facilitating impactful events that drive team morale and productivity. Your ability to anticipate needs, resolve challenges, and maintain a high level of discretion will directly contribute to the success of high-priority initiatives and the overall effectiveness of the organization.

**What You’ll Do:**

* Provide comprehensive calendar management, meticulously handling scheduling, resolving conflicts, and aligning commitments with leadership priorities.
* Coordinate and support large-scale team events, including all-hands meetings, morale-boosting activities, and other group gatherings.
* Manage team space and logistics, overseeing moves and ensuring optimal working environments.
* Process expense reports and assist with potential travel facilitation for leaders.
* Generate essential reports, such as headcount data, to support strategic decision-making.
* Maintain and update email distribution and security groups, ensuring accurate communication channels.
* Facilitate smooth employee onboarding and offboarding processes.
* Handle purchasing of equipment, services, and supplies, including invoice processing.
* Serve as a primary point of contact for policy questions and troubleshoot various operational issues.
* Collaborate closely with peer administrators and business managers to set priorities and ensure preparedness for key meetings and initiatives.
* Lead and contribute to special projects as needed, demonstrating initiative and adaptability.

**Must-Have Qualifications:**

* High school diploma or GED required.
* Minimum of 2-4 years of overall experience in a professional support role.
* Minimum of 4 years of experience supporting senior leaders or executives.
* Minimum of 4 years of experience with calendaring and scheduling.
* Minimum of 4 years of experience in project management.
* Proven ability to navigate and adapt quickly within a fast-paced, dynamic environment.
* Exceptional interpersonal, verbal, and written communication skills.
* Demonstrated ability to take initiative, exercise good judgment, and maintain strict confidentiality.
* Strong organizational skills with a keen eye for detail and consistent, timely follow-through.
* Capacity to prioritize leadership needs and manage multiple tasks simultaneously.
* Ability to work independently and manage your own time effectively.

**What Will Set You Apart:**

* Significant prior experience as an executive assistant.
* Previous experience within a large, global technology organization, especially with internal applications and widely used productivity suites.
* A track record of strong collaborative skills and contributing to a positive team culture.
* A resume demonstrating career stability and growth in administrative support roles.

**About Aquent Talent:**
Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.
Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits!
Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.