Corporate Events Manager

Overview

Cvent experience is required.

This position will require approximately 25%-50% travel, including weekends. Mostly Hartford, CT.

Must be able to carry and lift heavy objects up to 35 lbs.

Must have a valid driver’s license to rent cars.

Our major Healthcare client is looking for a Corporate Events Manager to join their team on a temp-to-perm basis. The Corporate Events Manager will be a part of the Corporate Events team, a division of the Marketing department. Their mission is to create and execute innovative brand experiences for our business partners and customers that foster growth, retention and reflect our corporate goals and objectives. This individual will be responsible for managing meetings, trade shows and sponsorships within the Center of Excellence.

Day to day, you will work with key business stakeholders to establish and implement results-based programs and innovative initiatives for the corporate events area, with a focus on delivering best in class events that help influence our constituents, industry and grow our brand. The Corporate Events Manager will apply knowledge of the corporate events field to offer feedback for decisions and innovation strategies that enhance organizational growth and visibility, while ensuring our teams’ services are consistent across all projects.

This position will require approximately 25%-50% travel including weekends.

Responsibilities:

• Plan, implement, and manage both in-person and virtual meetings, tradeshows and sponsorships that support internal business partner goals and objectives.
• Communicate with stakeholders and team internally and externally to establish appropriate event strategies and clearly communicate objectives, project status and updates on a regular basis.
• Configure budgets for all shows and events, manages, and tracks all events through Cvent, the company’s software management systems.
• Identify opportunities to source creative event options and activations, off-site venues, and entertainment based on program format and budget.
• Develop and maintain internal business partner relationships by delivering the highest level of customer service while delivering successful event outcomes.
• Partner with internal business partners and teams to establish appropriate event strategies and project plans, ensuring clear communications of objectives, timelines, budget, project status, expectations while providing updates on a regular basis.
• Collaborate with cross functional teams such as legal, IT, HR, and marketing to facilitate components of meetings and various needs.
• Partner with procurement on legal contracts, SOW’s, LOA’s.
• Deliver operational requirements and tasks in the agreed timeline per internal stakeholder requests.
• Remain current and updated on industry trends in event management and integrates them into the design of the event, when applicable.
• Ensure compliance policy and procedures are followed, completes all required approvals and processes.
• Work in collaboration with the corporate meetings & events team on agreed upon events from start to finish, including venue sourcing, pre-event planning, project management, registration management, budget management, onsite event support, final reconciliation and billing accuracy, meeting close out and other duties.
• Provide onsite support to implement meetings and events.

Required Qualifications:

• 5-7 years of meeting management, tradeshow, and event experience with internal and external customers.
• 5+ years of project management experience (managing complex timetables successfully in a collaborative extremely fast paced environment).
• Cvent expertise (RFP, website development, overall management, communications, reporting).
• Experience partnering with external relationships (agencies, vendors) and working with cross-functional internal teams; creative services, marketing operations, which support direct efforts and collaborate closely to develop and successfully execute programs.
• Business driving strengths including strong analytical, organization and planning abilities, and solution-oriented decision-making.
• Demonstrated ability to communicate, present and influence credibly and effectively at all levels within Enterprise.
• Proficient in Microsoft Office Suite.
• Strong understanding of meeting technologies.
• This position will require approximately 25%-50% travel including weekends.
• Must be able to carry and lift heavy objects up to 35 pounds.
• Valid driver’s license in state of hire.

Preferred Qualifications:

• CMP certification
• Cvent certification

Education:

• Bachelor’s Degree or equivalent work experience

The target hiring compensation range for this role is $40 to $43 an hour. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits! 

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

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