Budget Administrator

Overview

Job Description:

We are seeking a detail-oriented and organized Budget Administrator to join our Learning & Development team. In this role, you will manage budget tracking and forecasting, submit purchase order requisitions, and ensure timely resolution of invoice and purchase order issues. You will also support external training processes and collaborate closely with Learning Program Managers to align financial activities with program needs.

This position requires basic knowledge of eSAP and Ariba Guided Buying, strong communication skills, and the ability to manage multiple priorities in a dynamic environment.

Key Responsibilities:

• Facilitate external training registration and payments in compliance with buyer guidelines.
• Submit purchase order shopping cart requisitions through the Ariba system.
• Maintain accurate budget tracking and documentation for all training and financial transactions.
• Create and maintain forecast files for learning programs.
• Track invoices, ensure approvals, and monitor payment processing by the Head of Learning.
• Resolve invoice and purchase order discrepancies.
• Provide guidance to requestors on processing requirements during form submissions.
• Manage and maintain the external training SharePoint site, lists, and automated workflows.
• Monitor the External Training SharePoint List for status updates and approvals.
• Confirm whether training aligns with forecasted needs, requires a business case, or should be rebilled to the requestor’s organization.
• Prepare and share financial details with each Head of Learning (HoL) for review.
• Partner with the Learning Program Manager to create Statements of Work (SOWs) for equipment and delivery needs.
• Collaborate with the Learning Program Manager on external training budget forecasts.
• Manage rebilling processes for external training.

Qualifications:

Education & Experience

• Bachelor’s degree in finance, Business Administration, or a related field.
• Minimum of 2 years of experience in a similar role (budget administration, procurement, or financial operations).

Requirements: 

• Basic knowledge of eSAP & Ariba required; prior administration experience strongly preferred.
• Experience with SharePoint site management and Power Automate workflows preferred.
• Strong Excel

**Bonus Points If You Have**

* Experience within the retail automotive industry or dealership operations.

This is a hybrid position in Warren, MI. Candidates MUST be local and eligible to work in the United States. 

The target hiring compensation range for this role is $32-35/hr. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.

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**About Aquent Talent:**

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.
Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits!
Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.