Event Coordinator

Overview

Join a global leader in the beauty industry, partnering with Aquent to fill this exciting Event Coordinator II role. Drive impactful change within a high-profile transformation project. Your expertise in event planning and data analysis will be essential to the project’s success, shaping employee experiences and contributing to a seamless transition.
As the Change & Training Coordinator, you will be a key player in a dynamic transformation project. You’ll leverage your analytical skills to interpret data, identify trends, and inform strategic decisions. Your meticulous coordination of training logistics and event planning will ensure a smooth and engaging experience for all participants. This role offers a unique opportunity to contribute to a significant organizational shift and make a tangible impact on employee engagement.
Responsibilities:

• Analyze survey data to pinpoint key themes and areas needing support.
• Cross-reference data sources, ensuring accuracy and consistency across platforms.
• Maintain and report on key performance indicators (KPIs) for project implementation.
• Assist in content preparation for senior leadership meetings.
• Gather feedback, synthesize data, and coordinate follow-up actions for team meetings.
• Manage training logistics, including scheduling and calendar management.
• Handle event logistics, including timeline management, venue research, and attendance tracking.
• Collaborate with vendors and cross-functional teams to ensure project alignment.
• Communicate effectively with internal teams, participants, trainers, and subject matter experts.
• Develop briefs for event invitations and materials.
• Manage budget tracking and purchase orders.
• Support facilitation logistics for team events.
• Provide additional support to the adoption team as needed.

Must-Have Qualifications:

• Bachelor’s degree.
• 3-5 years of experience, preferably with large-scale projects and transformations.
• Proven experience in event planning and logistics.
• Excellent written and oral communication skills with a focus on data accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams).

Nice-to-Have Qualifications:

• Experience preparing presentation materials, including talking points.

About Aquent Talent:
Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.
Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits!
Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.