Administrative Assistant

Overview

Make a real impact as an Administrative Assistant supporting a high-volume, sophisticated legal team specializing in US immigration. You’ll be a crucial part of ensuring smooth operations and contributing to the success of employees’ immigration journeys. This is a fantastic opportunity to launch your career within a dynamic environment, offering exposure to legal processes and the chance to develop valuable administrative skills. Partner with Aquent and contribute to a leading company.
As an Administrative Assistant, you will play a vital role in supporting the US Immigration team. Your meticulous attention to detail and organizational skills will be essential in managing a high volume of critical documents and processes. You will collaborate with cross-functional teams, ensuring seamless communication and efficient workflow. This role offers the opportunity to make a tangible impact on the lives of employees navigating the immigration process.
Responsibilities:

• Process high volumes of paper filings, including collating, copying, distributing for signature, scanning, and mailing.
• Troubleshoot high-volume printing issues.
• Triage and escalate urgent immigration cases.
• Track, update, and confirm case status in the case management software.
• Run and analyze case status reports.
• Conduct data audits and collaborate with stakeholders to maintain data integrity.
• Provide additional project and task support as needed.

Must-Have Qualifications:

• Bachelor’s degree in any field.
• 1+ years of experience using Microsoft Office tools (Outlook, Excel, Word, Teams, OneNote).
• 1+ years of experience in documenting processes.
• 1+ years of experience in high-volume operations and cross-functional team collaboration.
• Ability to work onsite 100%.

Nice-to-Have Qualifications:

• High GPA.
• Strong attention to detail, organizational, critical thinking, and time management skills.
• Excellent written and verbal communication.
• Ability to prioritize, manage work with a sense of urgency, and navigate complex situations.

The target hiring compensation range for this role is $21.37 to $23.75 an hour. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.
About Aquent Talent:
Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.
Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits!
Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.