Administrative Assistant

Overview

Make a real impact as a Site Operations Guru! We’re looking for an energetic and experienced administrator to join a dynamic team at a leading tech company. You’ll be the go-to person for all things site-related, ensuring smooth operations and a positive experience for everyone. This isn’t your typical admin role – you’ll be collaborating with teams across the organization, driving key initiatives, and making a tangible difference in how things run.

As a Site Operations Administrator, you will:

• Be the central point of contact for all site administrative needs, working closely with team admins, business leaders, and support staff.
• Proactively anticipate and address administrative needs, making informed decisions based on a deep understanding of business priorities.
• Ensure compliance with all administrative policies and procedures, maintaining confidentiality and upholding the highest standards of execution.
• Manage new hire onboarding logistics, from equipment procurement and workspace setup to welcome communications.
• Coordinate offboarding processes, ensuring the timely return of equipment and updating workspace information.
• Maintain and update seating charts, handling individual and group seating requests with efficiency.
• Act as the liaison with facilities teams, addressing space planning, badge access, and other site-specific requirements.
• Collaborate with administrative staff to plan and execute large-scale meetings, morale-boosting events, and site-wide communications.
• Partner with other site administrators and administrative staff across the organization to ensure consistent processes and a positive employee experience.

Must-Have Qualifications:

• Proven experience in executive or site-level administrative roles, ideally supporting senior leadership.
• Exceptional organizational and project management skills, with the ability to juggle multiple priorities effectively.
• Excellent communication and interpersonal skills, enabling you to build strong relationships across all levels of the organization.
• Meticulous attention to detail and consistent follow-through.
• A proactive and positive approach to problem-solving, coupled with a genuine passion for continuous improvement.
• Minimum 2 years of experience with Space Management and Team Support for large teams (over 100+ employees).
• Minimum 2 years of experience in a previous fast-paced administrative role.
• Minimum 2 years of experience in the tech industry.

Nice-to-Have Qualifications:

• Experience supporting geographically distributed teams.
• Ability to navigate ambiguity and adapt to evolving business needs.
• Experience with office applications and internal business systems

The target hiring compensation range for this role is $28.29 to $31.44 an hour. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

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