Account & Invoice Administrator
Overview
Placement Type:
Temporary
Salary:
$43.45 to $48.28 an hour
Start Date:
09.08.2025
Come join our leading wealth management client as an Account & Invoice Administrator!
You will play a pivotal role in ensuring accurate and efficient financial operations within the Research and Data Services team (RDS) , impacting critical research initiatives across the organization. Your expertise in invoice processing, vendor management, and data maintenance will directly contribute to the team’s success in providing seamless access to essential market data and research tools. The RDS team globally manages the products, services and technology that aggregate, deliver and display market data and research enterprise-wide. The RDS team manages over 500 data products including data products like Bloomberg, FactSet, Datastream, MSCI, and Morningstar. The Account & Invoice Administrator role primarily focuses on inventory and invoice management.
What You’ll Do:
- Managing payment processing, order requests, and vendor relationships within various systems.
- Maintaining accurate inventory records by updating the database with vendor service details, including cost and pricing.
- Tracking trial/pilot inventory and managing access controls in collaboration with vendors and business associates.
- Processing invoices and resolving any discrepancies efficiently.
- Managing system access requests for data/research services.
- Assisting in transitioning backend systems and improving processes.
- Performing additional duties as assigned to support evolving business needs.
Must-Have Qualifications:
- Strong computer skills, particularly in Microsoft Office Suite, with advanced Excel skills (pivot tables, vlookup).
- Accounting experience, preferably in accounts payable.
- Experience with financial management systems (e.g., SAP).
- Proven ability to demonstrate initiative, sound judgment, and intellectual curiosity.
- Excellent communication and collaboration skills within a team environment.
- Strong organizational skills, attention to detail, and follow-through.
- Ability to prioritize tasks and respond to inquiries promptly.
Nice-to-Have Qualifications:
- Bachelor’s degree.
The target hiring compensation range for this role is $43.45 to $48.28 an hour. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.
About Aquent Talent:
Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.
Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits!
Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.
Client Description
This client is one of our largest financial services clients. But don’t let that stop you from reading further!
We place so many freelancers here who consistently tell us its one of the best places they’ve worked. Why? The teams, the culture, the management, and most recently, the client’s willingness to recognize that it was important to step up to the digital demands of the marketplace:
- A new CMO and high level digital leadership that have transitioned in from top technology, retail and CPG companies
- Transitioning their marketing structure to Agile methodology to be able to deliver valuable content to its audiences faster
- They even followed this up with a floor remodel, to support the methodology, creativity & collaboration
We hear often that the constant here is change. The company is consistently trying new approaches that they think will improve not only their product offerings but the worklife as well. If you’re used to “going with the flow”, this is a great opportunity for you!
These are key elements to be able to walk away with and add to your resume, especially if you’re coming from a traditional marketing structure. What a great way to help transition your career in this trending direction!