Administrative Assistant

Overview

Become an Indispensable Force within a Global Sports and Fitness Powerhouse – Senior Administrative Assistant

Join a dynamic team at a world-renowned sports and fitness company, where innovation and passion collide. As a Senior Administrative Assistant, you’ll be the vital engine driving the success of senior leadership within the North America Retail Marketing, Retail Brand, and Visual Merchandising & Styling teams. Your meticulous organization, proactive approach, and exceptional communication skills will directly impact critical projects and initiatives, contributing to the company’s continued growth and leadership in the industry.

About the Role:
In this pivotal role, you will be immersed in a fast-paced, high-energy environment, providing comprehensive administrative support to three Senior Directors. Your responsibilities will encompass a diverse range of tasks, from managing complex calendars and coordinating global travel arrangements to crafting impactful presentations and maintaining critical reports. You will be a trusted partner, anticipating needs, streamlining processes, and ensuring seamless execution of projects. This is an exceptional opportunity to showcase your skills, contribute to a winning team, and make a tangible impact on a global brand.

Responsibilities:

• Manage complex calendars for three Senior Directors, prioritizing meetings and resolving scheduling conflicts.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Prepare and process expense reports and purchase orders, ensuring accuracy and adherence to company policies.
• Develop high-quality presentations using PowerPoint and Keynote, incorporating compelling graphics and text.
• Produce, edit, and reformat documents and correspondence, maintaining impeccable attention to detail.
• Coordinate meetings and events, including logistics, catering, and materials.
• Maintain and update organizational charts, department websites, shared drives, and SharePoint sites.
• Provide support for department or equipment moves, ensuring a smooth transition.
• Prepare special reports by gathering information from various sources and compiling data into comprehensive Excel spreadsheets.
• Maintain ongoing reports and databases, ensuring data integrity and accessibility.

Must-Have Qualifications:

• High school diploma or equivalent.
• Minimum of 3 years of relevant administrative work experience.
• Proven ability to work effectively with diverse personalities, including senior-level executives.
• Demonstrated ability to thrive in a fast-paced team environment with ambiguity and independence.
• Impeccable organizational, prioritization, and time management skills.
• Experience handling confidential and sensitive information with discretion.
• Proficiency in creating high-quality presentations using PowerPoint.
• Strong skills in Keynote, Illustrator, Excel, and Microsoft Outlook.
• Ability to take initiative, follow through on requests, and maintain a keen attention to detail.

Nice-to-Have Qualifications:

• Experience working with budgets.
• Prior experience within the sports and fitness industry.

The target hiring compensation range for this role is $22.18 to $24.65 an hour. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment — one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.