Technical Communications Project Manager

Overview

As a key member of the Communications Team, the Technical Communications Project Manager will oversee and coordinate all external marketing, communications, and creative services projects. This full-time role  (up to 37.5 hours/week) requires strong technical project management expertise with an emphasis on resource allocation, risk management, and other PMP-level competencies. The ideal candidate will possess exceptional project management skills as their primary qualification, supported by communications industry knowledge.

Key Technical Skills Required

• Project Planning and Scheduling: Developing detailed project plans, timelines, and schedules
• Risk Management: Identifying, assessing, and mitigating project risks
• Resource Management: Allocating and managing resources effectively to ensure project success
• Budget Management: Planning and controlling project budgets and costs
• Quality Management: Ensuring project deliverables meet the required quality standards
• Stakeholder Management: Engaging and communicating with stakeholders to ensure their needs are met

Core Responsibilities

Project Planning and Management

• Lead the development, production, and distribution of corporate and marketing communication materials
• Review and assess project requests from stakeholders
• Develop comprehensive communications plans with appropriate strategies
• Create and maintain detailed project plans and schedules to ensure timely delivery
• Align project schedules with available resources and optimize internal resource utilization
• Brief project teams on goals, requirements, and deliverables
• Coordinate review cycles for content and creative materials
• Document project phases and create summary reports for management
• Monitor project progress, identify risks and constraints, and collaborate with teams to develop solutions

Media Coordination

• Implement media plans and schedules in collaboration with media placement agencies, advertising agencies, or creative studios
• Coordinate approvals of media buy recommendations and advertisement schedules
• Ensure timely delivery of creative assets to agencies
• Verify advertising schedules against overall project budgets

Production Management

• Source, interview, and negotiate with suppliers and production vendors
• Analyze quotations to provide accurate cost estimates to internal clients
• Make vendor selection decisions based on quality, cost, and timeline requirements
• Generate purchase requisitions with proper job specifications for outside suppliers
• Reconcile invoices against quotations
• Track and monitor project budgets
• Manage production docket system and library of all production materials
• Coordinate proofreading and quality control of materials
• Arrange for company representation at press checks as needed
• Ensure delivery of finished materials to appropriate destinations

Qualifications

Education and Experience

• Diploma in Business Administration, Communications, Project Management, or related field from an accredited post-secondary institution
• Minimum of three (3) years of directly related experience in project management, preferably in a marketing or communications environment
• PMP certification or equivalent project management credentials preferred

Knowledge and Skills

• Thorough knowledge of print production procedures, including pre-press and printing technology
• Strong understanding of digital and social media production requirements
• Comprehensive understanding of various communications media (collateral, web, advertising – print, radio, TV, online)
• Ability to assess vendor work quality and evaluate estimate accuracy
• Excellent communications planning and project management skills
• Strong budgeting and time management abilities, including working effectively under tight deadlines
• Proficiency with project management tools and methodologies
• Superior verbal and written communication skills
• Advanced knowledge of relevant software applications, including Adobe Creative Suite (Photoshop, Illustrator, InDesign) and Microsoft Office

This position offers the opportunity to apply technical project management expertise to a diverse portfolio of marketing and communications projects in a dynamic environment.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands. 

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. 

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive