Research Intern Team Assistant

Overview

The Research Intern Program Team hires hundreds of Research Interns each year in the U.S. and Canada. Our focus is to provide a world class experience for each intern and hiring manager. The team hires, onboards, plans, and executes intern events and much more.

This is an onsite position with typical work hours (OT may be necessary during certain times of the year), with some flexibility.

Responsibilities will include (but are not limited to):

Recruiting Assistant (bulk of job) –

• Assist staffing program manager with offer and hiring process.
• Tracking and process hires in internal tools.
• Data entry of candidate information and records
• Update offer information
• Partner with intern staffing PM on staffing projects as needed.
• Welcome interns on day of arrive (1-60 every Monday)/Attend Intern New Intern Orientation (NIO)

Event Coordination and Support (as appropriate – this is not the main part of the job) –

• Event planning support
• Track and manage invite responses/waitlist management.
• Procure and reserve venues.
• Ordering and coordinating of catering
• Onsite event support, as appropriate
• Swag ordering and tracking.

Special Project Support –

• Assist team members with ad-hoc administrative tasks.
• Assist with special projects as needed

Qualifications: 

This position requires someone who is well organized, has excellent communication skills, the ability to set priorities and handle high volume and multiple tasks simultaneously with little direction. The ability to respond in an appropriate manner to a rapidly changing environment is important to the success of the role.

The ideal candidate must be extremely detail-oriented, and, given the extremely fast pace of the team, must be masterful at prioritizing and executing quickly with high energy and a professional attitude. This person must have high integrity and be able to handle confidential information appropriately.

• Recruiting support, administrative, and or event planning experience is a plus.
• Project management a plus.
• Experience with iCIMS a plus.
• Experience with Microsoft Suite a plus
• Be an enthusiastic, energetic, and curious individual who can provide support to a high energy team. This position will provide you with a multitude of tasks designed to expand your knowledge and stretch your abilities.
• Must be a self-starter with the ability to anticipate needs and act ahead of direct guidance in a fast-paced environment.
• Willingness to change directions at a moment’s notice with a positive, “can-do” attitude.
• Demonstrated drive and initiative to identify, solve, and follow-through on problems and the ability to act independently to achieve results with a high degree of accuracy, professionalism, and attention to detail.
• Outstanding project and time management skills, and the ability to handle multiple simultaneous projects at once.

The target hiring compensation range for this role is $22.98 to $25.54 an hour. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits! 
Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

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